Healthcare Executive Assistant to Physicians

Medical & Business Virtual Assistants 24-7; Metro Manila; A distancia; PHP 420.000 - 660.000; Jornada completa

Descripción de la vacante

Medical & Business Virtual Assistants 24-7 is seeking an experienced Executive Assistant to support physician-owners and healthcare leadership. You will manage complex calendars, coordinate scheduling and onboarding, and handle a wide range of administrative, operational, and financial tasks in a healthcare setting.

Ideal candidates have 3+ years in executive support, HIPAA knowledge, and proficiency with Microsoft 365 or Google Workspace.

Formación

• Minimum 3+ years as an executive or administrative assistant, with healthcare experience preferred.
• Ability to handle confidential information with discretion under HIPAA.
• Proficiency with Microsoft 365 or Google Workspace and strong written/verbal communication.

Responsabilidades

• Manage complex calendars for executives, including meetings, board sessions, and travel.
• Serve as primary contact between executives and internal staff, providers, vendors, and partners.
• Prepare agendas, take minutes, and track action items for leadership and committees.
• Draft and route correspondence, reports, and policy documents.
• Screen and prioritize calls, emails, and requests; handle routine matters independently.
• Coordinate provider schedules, credentialing renewals, licensure deadlines, and CME tracking.
• Support onboarding for new providers and staff, including access requests and paperwork.
• Manage vendor relationships, service contracts, and office supply orders within budget.
• Handle sensitive information per HIPAA and privacy policies.
• Process expense reports, invoices, and card statements.

Conocimientos

Executive support

Calendar management

Communication

HIPAA compliance

Independence

Budgeting & purchasing

Educación

Associate's or Bachelor's in business/healthcare administration

High school diploma or equivalent

Herramientas

Microsoft Office 365

Google Workspace

EHR/PM systems (Epic, athenahealth, eClinicalWorks, NextGen)

Descripción del empleo

Medical & Business Virtual Assistants 24-7 is seeking an experienced Executive Assistant to support physician-owners and healthcare leadership. You will manage complex calendars, coordinate scheduling and onboarding, and handle a wide range of administrative, operational, and financial tasks in a healthcare setting.

Ideal candidates have 3+ years in executive support, HIPAA knowledge, and proficiency with Microsoft 365 or Google Workspace.