Remote Executive Admin & Client Liaison

D2B; Manila; Remote; PHP 800,000 - 900,000; Full time

Job summary

D2B is seeking an Admin Coordinator to act as the primary remote operational anchor for the team, supporting the Director and a new BDM. You will triage communications, coordinate travel and appointments, and funnel internal inquiries to the right person.

This role requires at least 2 years as a virtual assistant or executive assistant, excellent written English, and tech-savvy familiarity with CRM/PSA tools. Australian business hours apply.

Qualifications

• Minimum 2 years as VA/EA or office administrator supporting more than one person.
• Strong email, calendar and scheduling management.
• Excellent written English with a professional tone.
• Tech-savvy and quick to learn proprietary systems.
• Highly organised and proactive.
• Available during Australian business hours.

Responsibilities

• Manage director's and BDM's emails, triage and drafts.
• Manage calendars, appointments, client meetings and site visits.
• Be reachable when the Director is between sites.
• Direct internal requests to the director or appropriate person.
• Follow up clients on quotes, proposals and items.
• Own quarterly client check-ins: schedule, prepare, reminders.
• Prepare and track telco/service paperwork.
• Keep client records and CRM up to date.
• Learn Autotask and the CRM, keep data clean.
• Document admin processes for handover.
• Handle general admin tasks.

Skills

Email management

Calendar management

Executive support

Client communication

Organisation

Proactive follow-up

Tools

Autotask

CRM system

Ticketing system

Job description

D2B is seeking an Admin Coordinator to act as the primary remote operational anchor for the team, supporting the Director and a new BDM. You will triage communications, coordinate travel and appointments, and funnel internal inquiries to the right person.

This role requires at least 2 years as a virtual assistant or executive assistant, excellent written English, and tech-savvy familiarity with CRM/PSA tools. Australian business hours apply.