Remote Exec Assistant - Accounting, Invoicing & Estimating

Virtual Assist, Llc; Philippines; Remote; PHP 300,000 - 540,000; Full time

Benefits offered by this job

Work-from-home

Night shift (PH time)

Job summary

Virtual Assist, Llc in the Philippines seeks an Executive Assistant to provide accounting, administrative and estimating support to company leadership. You will handle AP/AR, client invoicing, vendor coordination, and prepare construction estimates.

This role emphasizes accuracy, confidentiality, and proactive problem-solving, with Bill.com, QuickBooks Online, and Google Workspace as core tools. The position offers remote work, 40 hours weekly, and a night-shift aligned with PH time.

Qualifications

• Minimum of 3 years of experience in Executive Assistance, Accounts Payable, or related roles.
• Experience with invoicing, payment tracking, AP/AR, or bookkeeping support.
• Excellent written and verbal English communication.
• Hands-on experience with Bill.com and QuickBooks Online.
• Advanced proficiency with Google Workspace and Microsoft Excel.

Responsibilities

• Process and code vendor bills, enter in Bill.com and QuickBooks Online.
• Coordinate bill approvals and payments with vendors and subcontractors.
• Prepare and send client invoices and monitor overdue payments.
• Maintain project costing, estimates, and budget documentation.
• Organize project files in Google Drive with consistent naming.
• Support executive management with scheduling and correspondence.
• Identify process improvements using AI tools and automation.

Skills

Executive Support

Accounts Payable

Accounts Receivable

Invoicing

Bill.com

QuickBooks Online

Google Workspace

Excel

Vendor Coordination

Construction estimating

Tools

Bill.com

QuickBooks Online

Google Drive

Google Sheets

Gmail

Google Calendar

Excel

Buildertrend

Job description

Virtual Assist, Llc in the Philippines seeks an Executive Assistant to provide accounting, administrative and estimating support to company leadership. You will handle AP/AR, client invoicing, vendor coordination, and prepare construction estimates.

This role emphasizes accuracy, confidentiality, and proactive problem-solving, with Bill.com, QuickBooks Online, and Google Workspace as core tools. The position offers remote work, 40 hours weekly, and a night-shift aligned with PH time.