Remote Executive Assistant: Accounting & Estimating Support

Virtual Assist

Philippines

Remote

PHP 502,000 - 725,000

Full time

9 days ago

Application generator

An application made for this job — a tailored resume and cover letter that speak straight to the posting.

Get past ATS filters

Benefits offered by this job

Work from home

Job summary

Virtual Assist is seeking an Executive Assistant to provide accounting, administrative, and estimating support to company leadership. The role covers AP/AR, invoicing, vendor coordination, and project estimating, with a focus on accuracy and proactive communication.

The position requires at least 3 years in related roles, strong English communication, and proficiency in Bill.com, QuickBooks Online, and Google Workspace. Work-from-home opportunity with night shifts in PH time.

Qualifications

3+ years in executive assistance or accounting administration.
Experience with AP/AR, invoicing, and vendor coordination.
Proficiency in Bill.com and QuickBooks Online.
Strong Excel and Google Workspace skills.
Detail-oriented with accurate financial documentation.

Responsibilities

Process vendor bills via Bill.com and QuickBooks Online with proper coding.
Coordinate bill approvals and payments with vendors/subcontractors.
Prepare monthly client invoices and track payments.
Maintain project cost tracking and vendor pricing databases.
Organize project files in Google Drive and ensure proper naming.
Support accounting processes and internal workflows with automation ideas.
Communicate with PMs, vendors, and bookkeeping partners on status and questions.
Assist with construction estimating and two-pass estimating process.
Track outstanding items and resolve discrepancies promptly.