Remote Document Control & Filing Specialist

School Of Virtual Assistance (SOVA); Philippines; Remote; PHP 240,000 - 420,000; Full time

Job summary

School Of Virtual Assistance (SOVA) in the Philippines is seeking a meticulous Document Control and Filing Assistant for a fully remote role. You will manage incoming documents, match them to cases, label and categorize, and maintain accurate tracking.

The ideal candidate is organized, dependable, and comfortable handling confidential information, with experience in document control, data entry, and using digital filing systems.

Qualifications

• Experience in document control, filing, data entry, administration, or a similar role.
• Excellent organizational skills and strong attention to detail.
• Ability to accurately review and match information.
• Comfortable working with digital files, spreadsheets, and document-management systems.
• Ability to follow procedures and work independently.
• Good written communication and time-management skills.
• Dependable and comfortable performing repetitive tasks consistently.
• Ability to handle confidential information professionally.

Responsibilities

• Review and identify incoming documents and case files
• Match documents to the correct cases or records
• Label, categorize, and organize documents
• File documents in the appropriate digital locations
• Maintain accurate case and document tracking
• Update spreadsheets, databases, and tracking systemsVerify documents are complete and correctly categorized
• Locate and retrieve documents when requested
• Identify missing, duplicated, or incorrectly filed documents
• Maintain accurate and organized filing systems
• Handle confidential information professionally
• Follow document-control procedures and report discrepancies

Skills

Document control

Data entry

Administration

Attention to detail

Independent work

Tools

Document-management systems

Spreadsheets

Job description

School Of Virtual Assistance (SOVA) in the Philippines is seeking a meticulous Document Control and Filing Assistant for a fully remote role. You will manage incoming documents, match them to cases, label and categorize, and maintain accurate tracking.

The ideal candidate is organized, dependable, and comfortable handling confidential information, with experience in document control, data entry, and using digital filing systems.