Remote Dealership Admin & Operations Specialist

MVP Asia Pacific Inc.; Mabalacat; Remote; PHP 240,000 - 360,000; Full time

Job summary

MVP Asia Pacific Inc. is seeking an organized General Administrative Support professional in the Philippines to assist the dealership's sales, finance, and operations teams. You will manage emails, calendars, data entry, and document management while coordinating vehicle sales documentation and inventory records.

The role includes customer support via email, updating CRM data, and ensuring timely completion of administrative requirements in a fast-paced remote environment.

Qualifications

• Bachelor's Degree in Accounting, or a related field.
• 1–2 years of experience in an administrative, virtual assistant, or back-office role.
• Experience in automotive dealership environment is an advantage.
• Experience using CRM systems, DMS, or similar software.
• Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.

Responsibilities

• Provide daily administrative support to the dealership's sales, finance, and operations teams.
• Manage emails, calendars, appointments, and administrative correspondence.
• Perform accurate data entry, record keeping, and document management.
• Prepare reports, spreadsheets, and other business documents.
• Maintain organised electronic filing systems and ensure records are updated regularly.
• Assist with processing vehicle sales documentation, POs, invoices, and paperwork.
• Maintain and update vehicle inventory records, pricing, and availability.
• Coordinate with staff regarding vehicle sales, deliveries, and documentation.
• Support vehicle registration, ownership transfer, and compliance paperwork.
• Monitor pending administrative requirements and ensure timely completion.
• Assist with quotations, sales agreements, and customer documentation.
• Update customer information in the CRM and track sales activities.
• Respond to customer enquiries via email or other channels as needed.
• Coordinate customer appointments, deliveries, and follow-ups.
• Ensure accuracy and confidentiality of financial and customer information.

Skills

Administrative experience

CRM systems

Data entry

Communication skills

Attention to detail

Multitasking

Education

Bachelor's Degree in Accounting

Tools

Microsoft Office Suite

CRM software

DMS software

Job description

MVP Asia Pacific Inc. is seeking an organized General Administrative Support professional in the Philippines to assist the dealership's sales, finance, and operations teams. You will manage emails, calendars, data entry, and document management while coordinating vehicle sales documentation and inventory records.

The role includes customer support via email, updating CRM data, and ensuring timely completion of administrative requirements in a fast-paced remote environment.