Remote Contracts Specialist: Compliance & Drafting

RemoteRaven; Metro Manila; Remote; PHP 346,000 - 605,000; Full time

Benefits offered by this job

Up to $7/hour

100% remote work

Full-time role

Job summary

Remote Raven is seeking a Contracts Specialist to manage contract preparation, review, and compliance for multiple projects across states. This fully remote role requires 3–5 years in contract administration or construction, strong MS Word and Adobe Acrobat skills, and meticulous record-keeping.

You’ll coordinate with internal teams and external parties during review and execution, on US Eastern business hours.

Qualifications

• Three to five years of experience in contract administration, compliance, or the construction industry.
• Strong proficiency in Adobe Acrobat editing and redlining.
• Proficiency in Microsoft Word contract formatting.
• Excel proficiency, including the ability to create, manage and analyze tracking spreadsheets.
• Comfort working with digital document management systems.
• Attention to detail and accuracy in reviewing and preparing legal documents.
• Clear, professional written and verbal English with internal and external stakeholders.
• Ability to prioritize competing deadlines and manage a high volume of documents without loss of accuracy.
• Organized and self-directed follow-through on open items and outstanding documentation.
• A collaborative approach to working across departments and with outside parties.
• Reliable and self-directed in a remote work environment, on US Eastern business hours.

Responsibilities

• Assist with drafting, formatting, proofreading, and redlining company contracts and agreements.
• Prepare contract packages using Adobe tools and standardized templates.
• Format contracts in Microsoft Word so numbering, cross-references, and defined terms hold together across revisions.
• Prepare documents for review and signature so nothing reaches an approver incomplete.
• Review contracts for accuracy, completeness and consistency with company standards.
• Compare returned versions against the company template and against the prior version, so every change is identified rather than assumed.
• Check that figures, dates, entity names and defined terms agree across the agreement, its exhibits and its signature pages.
• Redline in Adobe Acrobat and Microsoft Word so that every proposed change is visible and attributable.
• Track, maintain and verify that contract requirements are being met by roofing installers.
• Verify insurance certificates, licensing, tax documentation and signed agreements against what each project and each state actually requires.
• Chase expiring and missing documentation before it becomes a mobilisation problem, not after.
• Maintain the compliance tracker as the record the rest of the business relies on.
• Maintain contract records, version control and supporting documentation in company systems.
• Keep an authoritative record for each agreement, with its status and its executed original clearly identified.
• File supporting documentation so that any contract, certificate, or amendment can be produced on request.
• Identify missing documentation or contract risks and elevate appropriately.
• Flag terms that depart from company standards rather than accepting them quietly.
• Raise what cannot be met as written, with the clause in hand, before anything is signed.
• Ensure contracts comply with applicable state regulations, licensing requirements, and company standards.
• Confirm that the correct legal entity, licensing information and state-required contract provisions appear before a packet is issued.
• Keep licensing and registration documentation current in the contract record.
• Coordinate with internal departments and external parties to move contracts through review and execution efficiently.
• Follow up on outstanding items until they close, and keep the people waiting informed of where things stand.
• Maintain tracking spreadsheets and reporting that show status without anyone having to ask.

Skills

Adobe Acrobat

Microsoft Word

Excel

Contract administration

Compliance

Remote work

English communication

Education

Bachelor's degree

Tools

Smartsheet

OneDrive

Adobe Acrobat

Job description

Remote Raven is seeking a Contracts Specialist to manage contract preparation, review, and compliance for multiple projects across states. This fully remote role requires 3–5 years in contract administration or construction, strong MS Word and Adobe Acrobat skills, and meticulous record-keeping.

You’ll coordinate with internal teams and external parties during review and execution, on US Eastern business hours.