Remote Construction Project Coordinator for Elite Homes

AdminEdge; Metro Manila; Remote; PHP 776,000 - 948,000; Full time

Benefits offered by this job

Fixed U.S. working schedule

Fully remote role — work from anywhere

Direct collaboration with U.S. small ≤

Job summary

AdminEdge is seeking a Construction Project Coordinator / Executive Assistant to support a U.S.-based owner from the Philippines. The role focuses on project management workload, document control, and scheduling across multiple active developments, with EST hours.

The candidate should read construction plans, maintain open items, and stay accountable as a reliable self-starter. Bilingual English and Spanish is strongly preferred, and work is fully remote with a fixed U.S. schedule.

Qualifications

• Minimum 3 years supporting construction project operations for a U.S.-based company.
• Able to read a set of construction plans and understand the work described.
• Hands-on document control: requesting, distributing, tracking and closing reviews.
• Proficiency with Buildertrend or a comparable construction management platform.
• Experience with Ninety.io or a comparable meeting platform.
• Bilingual English and Spanish strongly preferred.
• Excellent written and verbal English communication.
• High attention to detail and ability to manage many open items.

Responsibilities

• Identify required contract documents and request them from the responsible party.
• Distribute documents to reviewers and chase approvals to closure.
• Return marked-up documents to creators for revision and finalization.
• Close the loop with reviewers and confirm completion of revisions.
• Track production schedule and surface slipping milestones early.
• Support budgeting and subcontractor buyouts with organized paperwork.
• Raise technical questions to the owner while there is time to act.
• Maintain project logs and trackers for visibility of progress.
• Request documents, approvals, and scheduling commitments from subs/consultants.
• Manage email correspondence and escalate to the owner as needed.
• Keep written records of requests, responses, and outstanding items.
• Work daily in Buildertrend for workflows and documentation.
• Use Ninety.io for meeting management and action items.
• Communicate primarily by email with daily phone/Zoom contact with owner.

Skills

years of experience

read construction plans

document control

Buildertrend proficiency

Ninety.io experience

English/Spanish bilingual

strong communication

attention to detail

Tools

Buildertrend

Ninety.io

Job description

AdminEdge is seeking a Construction Project Coordinator / Executive Assistant to support a U.S.-based owner from the Philippines. The role focuses on project management workload, document control, and scheduling across multiple active developments, with EST hours.

The candidate should read construction plans, maintain open items, and stay accountable as a reliable self-starter. Bilingual English and Spanish is strongly preferred, and work is fully remote with a fixed U.S. schedule.