Remote Construction Project Coordinator

Office Beacon LLC; Morong; On-site; PHP 420,000 - 640,000; Full time

Job summary

Office Beacon Philippines is seeking an experienced Remote Project Coordinator to join a U.S.-based construction and property services team. You’ll oversee multiple active projects, ensuring schedules, documentation, materials, and communications stay on track from a fully remote setting.

You’ll collaborate with Project Managers, Superintendents, customers, vendors, and subcontractors to prevent issues and keep everything moving smoothly, while maintaining Buildertrend records and weekly updates

Qualifications

• 3+ years of experience in project coordination, project administration, or assistant project management.
• Experience in construction, renovation, property services, or a closely related industry.
• Strong written and spoken English with the ability to communicate professionally with U.S.-based customers and teams.
• Experience managing project schedules, logs, trackers, documentation, and follow-up systems.
• Strong proficiency with Microsoft Office, spreadsheets, email, shared drives, and cloud-based project systems.
• Ability to understand scopes of work, proposals, construction terminology, and basic project documentation.
• Exceptional organization, attention to detail, urgency, judgment, and follow-through.
• Reliable computer, high-speed internet, and a professional remote workspace.
• Ability to work during assigned U.S. business hours.

Responsibilities

• Maintain complete and accurate project records in Buildertrend and shared systems
• Keep schedules, trackers, milestones, contacts, documents, and project information up to date
• Prepare meeting agendas, document action items, and follow up through completion
• Maintain clear records of decisions, approvals, requests, and scope changes
• Support project schedules, look-ahead schedules, inspections, deliveries, walkthroughs, and key milestones
• Coordinate meetings, site access, vendor visits, customer notices, and appointments
• Track action items, owners, deadlines, and dependencies
• Identify and elevation delays, access issues, and schedule risks
• Keep Buildertrend updated with schedules, daily logs, photos, documents, selections, purchase information, and communications
• Review field submissions and follow up on missing information
• Prepare accurate weekly project updates for customers and leadership
• Maintain dashboards and trackers covering project status, procurement, billing milestones, and closeout
• Track material requests, purchase orders, deliveries, backorders, substitutions, and receipts
• Obtain pricing and availability from approved suppliers
• Follow up with vendors to ensure materials arrive when needed
• Document shortages, damaged materials, returns, credits, and unresolved issues
• Draft project emails, schedule notices, meetings follow-ups, and weekly updates
• Communicate professionally with customers, vendors, subcontractors, and internal teams
• Follow up persistently until outstanding items are resolved
• Escalate concerns, disputes, safety issues, and financial commitments when appropriate
• Assist with change-order documentation and approvals
• Support billing by tracking project progress, approved changes, and required documentation
• Compile closeout packages, warranties, manuals, completion photos, punch lists, permits, and turnover documents
• Track punch-list and warranty items through completion

Skills

Project coordination

English communication

Microsoft Office

Scheduling & tracking

Remote work setup

Attention to detail

Education

Construction management

Civil engineering

Architecture

Tools

Buildertrend

Job description

Office Beacon Philippines is seeking an experienced Remote Project Coordinator to join a U.S.-based construction and property services team. You’ll oversee multiple active projects, ensuring schedules, documentation, materials, and communications stay on track from a fully remote setting.

You’ll collaborate with Project Managers, Superintendents, customers, vendors, and subcontractors to prevent issues and keep everything moving smoothly, while maintaining Buildertrend records and weekly updates