Remote Construction Admin Specialist – Docs & Permits

Outsourced Quality Assured Services Pty; Manila; Hybrid; PHP 180,000 - 300,000; Full time

Job summary

Outsourced Quality Assured Services Pty is seeking a Remote Admin Specialist with construction industry experience to support the project team from a home-based setup. The role emphasizes documentation, scheduling, procurement support, and basic project tracking to help maintain smooth day-to-day operations.

You will handle filing, data entry, contracts, meetings coordination, and compliance documents, working to ensure accurate records and timely communications.

Qualifications

• Prior administrative experience in a support role.
• Construction-industry admin experience is required.
• Experience handling permits, licenses, and compliance documentation.
• Experience preparing and organizing construction project documentation.
• Familiarity with procurement processes and supplier coordination.
• Experience with ServiceM8 or a similar CRM system is an advantage.

Responsibilities

• Provide general administrative support, including filing, data entry, and document management.
• Prepare, organize, and maintain project documentation such as contracts, schedules, and reports.
• Assist in coordinating meetings, site visits, and internal communications.
• Maintain accurate records and organized office filing systems.
• Support procurement processes and liaise with suppliers for administrative requirements.
• Assist with basic budget tracking and expense reporting.
• Professionally handle and direct phone and email enquiries.
• Support the processing and management of permits, licenses, and routine compliance documentation related to construction projects.

Skills

MS Office

Data entry

Documentation

Organization

Communication

Attention to detail

Deadline-driven

Teamwork

Tools

ServiceM8

Job description

Outsourced Quality Assured Services Pty is seeking a Remote Admin Specialist with construction industry experience to support the project team from a home-based setup. The role emphasizes documentation, scheduling, procurement support, and basic project tracking to help maintain smooth day-to-day operations.

You will handle filing, data entry, contracts, meetings coordination, and compliance documents, working to ensure accurate records and timely communications.