Remote Construction Admin Specialist

Outsourced; Philippines; Remote; PHP 250,000 - 380,000; Full time

Job summary

Outsourced in the Philippines is seeking a Construction Administration Specialist to provide essential administrative and operational support to the construction team, ensuring smooth office and project coordination, documentation, scheduling, and basic project tracking.

This home-based role requires strong organizational skills, proficiency in Microsoft Office, familiarity with permits and procurement, and the ability to work under deadlines while collaborating with suppliers and internal teams.

Qualifications

• Prior experience in an administrative support role.
• Previous administrative experience within the construction industry is required.
• Experience handling permits, licenses, and compliance documentation.
• Experience preparing and organising construction project documentation.
• Familiarity with procurement processes and supplier coordination.
• Experience with ServiceM8 or a similar CRM system is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Reliable, professional, and able to meet deadlines under pressure.
• Team-oriented with a proactive approach to problem solving.

Responsibilities

• Provide general administrative support, including filing, data entry, and document management.
• Prepare, organize, and maintain project documentation such as contracts, schedules, and reports.
• Assist in coordinating meetings, site visits, and internal communications.
• Maintain accurate records and organized office filing systems.
• Support procurement processes and liaise with suppliers for administrative requirements.
• Assist with basic budget tracking and expense reporting.
• Professionally handle and direct phone and email enquiries.
• Support the processing and management of permits, licenses, and routine compliance documentation related to construction projects.

Skills

Organization

Multitasking

Communication

MS Office

Documentation

Procurement

CRM familiarity

Tools

ServiceM8

Job description

Outsourced in the Philippines is seeking a Construction Administration Specialist to provide essential administrative and operational support to the construction team, ensuring smooth office and project coordination, documentation, scheduling, and basic project tracking.

This home-based role requires strong organizational skills, proficiency in Microsoft Office, familiarity with permits and procurement, and the ability to work under deadlines while collaborating with suppliers and internal teams.