Remote Admin Specialist (Construction Industry Experience Required)

Outsourced; Philippines; Remote; PHP 250,000 - 380,000; Full time

Job summary

Outsourced in the Philippines is seeking a Construction Administration Specialist to provide essential administrative and operational support to the construction team, ensuring smooth office and project coordination, documentation, scheduling, and basic project tracking.

This home-based role requires strong organizational skills, proficiency in Microsoft Office, familiarity with permits and procurement, and the ability to work under deadlines while collaborating with suppliers and internal teams.

Qualifications

• Prior experience in an administrative support role.
• Previous administrative experience within the construction industry is required.
• Experience handling permits, licenses, and compliance documentation.
• Experience preparing and organising construction project documentation.
• Familiarity with procurement processes and supplier coordination.
• Experience with ServiceM8 or a similar CRM system is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Reliable, professional, and able to meet deadlines under pressure.
• Team-oriented with a proactive approach to problem solving.

Responsibilities

• Provide general administrative support, including filing, data entry, and document management.
• Prepare, organize, and maintain project documentation such as contracts, schedules, and reports.
• Assist in coordinating meetings, site visits, and internal communications.
• Maintain accurate records and organized office filing systems.
• Support procurement processes and liaise with suppliers for administrative requirements.
• Assist with basic budget tracking and expense reporting.
• Professionally handle and direct phone and email enquiries.
• Support the processing and management of permits, licenses, and routine compliance documentation related to construction projects.

Skills

Organization

Multitasking

Communication

MS Office

Documentation

Procurement

CRM familiarity

Tools

ServiceM8

Job description

Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced, you can scale your organisation quickly, easily, and cost-effectively with dedicated remote staff based in our modern offices in Manila.

Job Summary

The Construction Administration Specialist provides essential administrative and operational support to the construction team to ensure efficient office and project coordination. This role supports documentation, communication, scheduling, and basic project tracking to help maintain smooth day-to-day operations.

Key Responsibilities

• Provide general administrative support, including filing, data entry, and document management.
• Prepare, organize, and maintain project documentation such as contracts, schedules, and reports.
• Assist in coordinating meetings, site visits, and internal communications.
• Maintain accurate records and organized office filing systems.
• Support procurement processes and liaise with suppliers for administrative requirements.
• Assist with basic budget tracking and expense reporting.
• Professionally handle and direct phone and email enquiries.
• Support the processing and management of permits, licenses, and routine compliance documentation related to construction projects.

Qualifications & Experience

• Prior experience in an administrative support role
• Previous administrative experience within the construction industry is required
• Experience handling permits, licenses, and compliance documentation
• Experience preparing and organising construction project documentation
• Familiarity with procurement processes and supplier coordination
• Experience with ServiceM8 or a similar CRM system is an advantage
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Reliable, professional, and able to meet deadlines under pressure
• Team-oriented with a proactive approach to problem solving

Work Schedule:

• 6:00 AM - 3:00 PM Philippine Time (may change depending on the business need)

Work Setup:

Home-based

• Must have at least 50mbps for both download and upload speed
• Must have own laptop/PC

Note:

As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.