Remote Construction Admin & Payroll Specialist

Staff X - Offshore Staffing; Metro Manila; On-site; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Laptop provided

Training and professional development

Regular social events

Wellness program

Exposure to clients in Australia, the 

US & UK clients

Job summary

Staff X - Offshore Staffing seeks an Administration Officer embedded within a construction project management team. You will own the administrative backbone that keeps site operations, subcontractor compliance, and payroll running accurately every week.

This is not a general admin position — it is a detail-intensive, deadline-driven role where your accuracy directly affects workers' pay and subcontractor site access.

Qualifications

• Proficiency with Xero invoice processing and AP data entry
• Experience in construction/subcontracting administration with understanding of compliance
• Strong attention to detail in timesheet processing and invoice reconciliation
• Confident communication, including discussions with subcontractors
• Basic to intermediate Excel skills for timesheet and labor-tracking
• General proficiency in Word and Outlook for day-to-day tasks

Responsibilities

• Manage worker induction through 3D Safety including VEVO visa verification and site access coordination
• Cross-check weekly timesheets in Procore against foreman sign-offs and submit hours to AWF every Monday
• Reconcile subcontractor invoices against Procore hours records and resolve discrepancies before payment
• Maintain insurance register and ensure subcontractor compliance documents are current
• Liaise with AWF to ensure payroll data transfers on time with a Thursday payment deadline
• Handle ad hoc admin tasks as directed by founders and project leadership

Skills

Xero

Attention to detail

Communication skills

Excel

Construction admin experience

Tools

Procore

Xero

Excel

Word

Outlook

Job description

Staff X - Offshore Staffing seeks an Administration Officer embedded within a construction project management team. You will own the administrative backbone that keeps site operations, subcontractor compliance, and payroll running accurately every week.

This is not a general admin position — it is a detail-intensive, deadline-driven role where your accuracy directly affects workers' pay and subcontractor site access.