HR Admin Assistant

VA Masters; Butuan; Hybrid; PHP 250,000 - 350,000; Full time

Job summary

VA Masters in the Philippines is seeking a detail-oriented Human Resources Clerk to support day-to-day HR and payroll operations in the construction industry. This role maintains employee records, assists with onboarding and offboarding, and helps with timekeeping documentation for office and field staff.

The successful candidate will be highly organized, discreet with confidential information, and eager to learn HRIS, payroll, and timekeeping software, while collaborating with a supportive team

Qualifications

• Strong data-entry accuracy and attention to detail.
• Proficiency with Word, Excel, and Outlook.
• Ability to handle confidential information discreetly.
• Willingness to learn HR, payroll, and timekeeping software.

Responsibilities

• Maintain and organize employee records across HR, payroll, and timekeeping systems
• Process changes such as pay rates, job titles, departments, and employment status
• Prepare onboarding packets and coordinate required documentation (e.g., Form I-9)
• Coordinate offboarding, including termination paperwork and property return
• Support payroll by verifying hours, PTO, and time records
• Track safety training and compliance documentation for staff
• Coordinate background checks and screenings when required
• Prepare HR letters, reports, and administrative documents
• Assist with job postings, interviews, and candidate communication
• Maintain HR calendars and renewal deadlines

Skills

Data entry

MS Word

MS Excel

MS Outlook

Organization

Confidentiality

Learning new software

Communication

Tools

HRIS

Payroll software

Timekeeping systems

Applicant tracking software

Job description

Job Summary:

We're currently hiring a detail-oriented Human Resources Clerk to support our day-to-day HR and payroll operations in the construction industry. This role maintains accurate employee records, supports new-hire onboarding and offboarding, assists with payroll and timekeeping documentation, and helps track safety and compliance requirements for both office and field staff. The ideal candidate is highly organized, discreet with confidential information, and comfortable learning new HR and payroll systems.

Key Responsibilities:

• Maintain and organize employee records across HR, payroll, and timekeeping systems

• Process employee changes such as pay rates, job titles, departments, and employment status

• Prepare new-hire onboarding packets and coordinate required employment documentation, including Form I-9 and pre-employment screenings

• Coordinate employee offboarding, including termination paperwork and collection of company property

• Support payroll processing by verifying employee hours, PTO, and time records, and flagging discrepancies for review

• Track employee safety training, certifications, licenses, and other compliance documentation for field and office staff

• Coordinate background checks, drug screenings, and motor vehicle record checks when required

• Prepare HR letters, reports, checklists, and other administrative documents

• Assist with job postings, interview scheduling, and candidate communication

• Maintain HR calendars and track document-renewal deadlines

Mandatory Skills:

• Strong data-entry skills with a high level of accuracy

• Proficiency with Microsoft Word, Excel, and Outlook

• Excellent organizational and filing skills with strong attention to detail

• Ability to handle confidential and sensitive information with discretion

• Comfortable learning new HR, payroll, and timekeeping software

• Reliable, detail-oriented, and able to work independently

• Strong written and verbal communication skills

Preferred Skills:

• 1-2 years of administrative, payroll, or HR experience

• Experience with HRIS, payroll, timekeeping, or applicant-tracking software

• Background supporting construction or other field-based operations

• Basic Excel skills including sorting, filtering, and organizing data

• Ability to manage multiple priorities and deadlines simultaneously

Why Join Us:

This is a great opportunity to build hands-on HR and payroll experience within a supportive, detail-driven team environment. You'll play a key role in keeping employee operations running smoothly, with room to grow your responsibilities as you prove reliability and accuracy. Flexible, remote-friendly collaboration makes this a great fit for someone who thrives on structure and organization.