Remote Commercial Coordinator for Australian Repairs

Hunt St Pty Ltd; Philippines; Remote; PHP 1,219,000 - 1,707,000; Full time

Job summary

Hunt St Pty Ltd is seeking a Commercial Coordinator (remote, Philippines) to support Australian clients. You’ll oversee the commercial lifecycle from quotation through final invoicing, handling hundreds of jobs monthly with accuracy and efficiency.

This independent contractor role aligns with AU business hours for collaboration, offering flexibility in time management. Candidates with experience in high-volume quotations, supplier pricing, and invoicing are encouraged to apply.

Qualifications

• Proven experience managing commercial administration of multiple jobs in a trade/maintenance/service business.
• Experience handling quotations, supplier pricing, purchase orders, variations, progress claims, and invoicing.
• Strong understanding of commercial workflows from job initiation to project completion.
• Excellent organizational and time management skills with ability to manage multiple priorities.
• Outstanding attention to detail and accuracy.
• Ability to work under pressure in a fast-paced environment with changing priorities.
• Strong communication skills with suppliers, customers, and internal stakeholders.
• Proficient in Microsoft Office, especially Excel, with experience in ERP/CRM systems.
• Experience with Australian business/commercial processes preferred.
• Background in high-volume service, maintenance, or construction administration preferred.

Responsibilities

• Manage the complete commercial administration process from quotation to final invoicing.
• Prepare accurate customer quotations and ensure timely submission.
• Obtain and manage supplier pricing and prepare purchase orders.
• Process project variations, progress claims, and final invoices.
• Monitor job progress to ensure all commercial documentation is accurate and up to date.
• Coordinate with internal teams, suppliers, and stakeholders to ensure efficient job progression.
• Maintain accurate records across multiple active projects.
• Prioritize hundreds of concurrent jobs while meeting tight deadlines.
• Identify and resolve commercial administration issues before impacting delivery.
• Continuously improve administrative processes to support efficiency.
• Ensure compliance with company procedures and standards.
• Provide exceptional administrative support to the operations team.

Skills

Quotations management

Supplier pricing

Purchase orders

Invoicing & claims

Excel proficiency

ERP/CRM systems

High-volume administration

Vendor coordination

Attention to detail

Australian commercial processes

Tools

ERP systems

CRM systems

Job management software

Job description

Hunt St Pty Ltd is seeking a Commercial Coordinator (remote, Philippines) to support Australian clients. You’ll oversee the commercial lifecycle from quotation through final invoicing, handling hundreds of jobs monthly with accuracy and efficiency.

This independent contractor role aligns with AU business hours for collaboration, offering flexibility in time management. Candidates with experience in high-volume quotations, supplier pricing, and invoicing are encouraged to apply.