Remote Client & Operations Coordinator – Independent Contractor

Hunt St Pty Ltd; Philippines; Remote; PHP 900,000 - 1,000,000; Part time

Job summary

Hunt St Pty Ltd, a remote-first employer, seeks a proactive Client & Operations Coordinator based in the Philippines. You will provide administrative, client, event, and marketing support to an Australian client, maintaining CRM records and documenting processes.

Responsibilities include coordinating client requests, event planning, and promotional activities, with flexible time management as a contractor. Prior experience with Australian clients is helpful, and you will work 100% remotely.

Qualifications

• 2+ years of experience in administration, operations coordination, client services, or a similar role.
• Experience supporting clients, coordinating tasks, and managing multiple priorities.
• Strong organizational skills with excellent attention to detail.
• Must be able to use initiative and prioritise tasks.
• Good written and verbal English communication skills.
• Proficient in Microsoft Office and Clickup (or other platforms for similarity).
• Experience using CRM systems and other digital business platforms.
• Familiarity with Canva, social media, email marketing, or content scheduling tools is an advantage.
• Ability to create and maintain accurate records, documents, and reports.
• Previous experience supporting an Australian business or working with Australian clients is an advantage.

Responsibilities

• Provide day-to-day administrative and operational support to the team and clients.
• Coordinate client requests, follow-ups, internal tasks, and deadlines.
• Prepare and maintain documents, reports, templates, correspondence, and business records.
• Support the Director and Practice Coordinator with general operational requirements.
• Identify and escalate issues, delays, or tasks outside the role's scope.
• Assist with improving administrative processes and maintaining organised workflows.
• Assist with planning and coordinating internal and client-facing events.
• Prepare event workbooks, run sheets, checklists, timelines, and task allocations.
• Manage attendee lists, registrations, bookings, vendor documentation, and event communications.
• Support venue coordination, scheduling, materials, and other event logistics.
• Complete post-event follow-ups and maintain accurate event records.
• Assist with event promotion across social media, email, CRM, and other approved platforms.
• Schedule and publish promotional content in line with the marketing calendar.
• Create basic promotional materials using tools such as Canva.
• Maintain event landing pages and registration systems as required.
• Track event registrations and provide updates or reports to management.
• Support general marketing and email communication activities while maintaining brand consistency.
• Client consultation, content creation and scheduling using various approved platforms
• Maintain accurate and up-to-date client records in the CRM and other business systems.
• Enter, organise, upload, and maintain digital records and documentation.
• Ensure data integrity and information is accessible and stored correctly.
• Assist with system updates, new tools, and process improvements as required.
• Assist with preparing and formatting HR documents, contracts, onboarding packs, policies, and related materials.
• Maintain secure and accurate employee and contractor records.
• Support onboarding and offboarding administration.
• Assist with compliance tracking, internal reporting, and documentation requirements.
• Ensure records are handled in line with privacy and internal compliance procedures.

Skills

Administrative coordination

Client services

Event planning

CRM usage

Marketing support

Documentation

Microsoft Office

Clickup

Canva

Social media

Tools

CRM systems

Canva

Social media platforms

Email marketing tools

Job description

Hunt St Pty Ltd, a remote-first employer, seeks a proactive Client & Operations Coordinator based in the Philippines. You will provide administrative, client, event, and marketing support to an Australian client, maintaining CRM records and documenting processes.

Responsibilities include coordinating client requests, event planning, and promotional activities, with flexible time management as a contractor. Prior experience with Australian clients is helpful, and you will work 100% remotely.