Remote Business Systems Administrator - Ascora Implementation

Hunt St; Metro Manila; On-site; PHP 724,000 - 966,000; Part time

Job summary

Hunt St in Philippines seeks a Business Systems Administrator to own Ascora implementation, data migration, and ongoing system improvements. This independent contractor role collaborates with the Managing Director, implementation team, and Australian staff to migrate to Ascora and optimize SOPs, CRM, and document management.

The role demands hands-on execution, stakeholder management, and ability to work remotely with minimal supervision over a long engagement.

Qualifications

• 4+ years in business systems, implementation, IT coordination, or operations systems.
• Proven experience leading or supporting software implementations or migrations.
• Ascora experience strongly preferred; similar job/field service systems also considered.
• Strong skills in system configuration, workflows, data migration, testing, and troubleshooting.
• Strong SOP, documentation, and user training skills.
• Excellent English and confidence communicating with Australian teams and vendors.
• Able to chase deadlines, manage stakeholders, and escalation issues without formal authority.
• Highly organised, proactive, and able to work independently with minimal supervision.

Responsibilities

• Own the Ascora implementation and migration from the client side.
• Act as the main point of contact between Ascora’s implementation team and internal stakeholders.
• Coordinate timelines, data, decisions, approvals, and deliverables with vendors and internal teams.
• Manage data migration, system configuration, workflows, forms, templates, permissions, and integrations.
• Lead system testing, UAT, issue tracking, go‑live, and post‑implementation support.
• Create SOPs, user guides, training materials, and deliver remote user training.
• Provide ongoing first‑level systems support and troubleshoot user issues.
• Maintain and improve business systems, processes, CRM, file management, and internal workflows.
• Build practical automations and integrations using APIs, Zapier, Make, Power Automate, or similar tools.
• Support WHS, HR, marketing, website, and document management systems from a systems administration perspective.
• Identify process gaps, implement improvements, and drive projects through to completion.
• Manage deadlines, follow up with stakeholders, and escalation issues when needed.

Skills

Business systems experience

Software implementations

Documentation

User training

English communication

Tools

Ascora

Xero

CRM

Zapier

Make

Power Automate

Microsoft Project

Job description

Hunt St in Philippines seeks a Business Systems Administrator to own Ascora implementation, data migration, and ongoing system improvements. This independent contractor role collaborates with the Managing Director, implementation team, and Australian staff to migrate to Ascora and optimize SOPs, CRM, and document management.

The role demands hands-on execution, stakeholder management, and ability to work remotely with minimal supervision over a long engagement.