Remote Bid Coordinator | Detail-Driven Document Manager

PENBROTHERS; Philippines; On-site; PHP 357,000 - 536,000; Full time

Benefits offered by this job

Meaningful work & growth

Employee as our biggest asset

Global reach & local impact

Powering global startups

Job summary

Penbrothers is seeking a detail‑oriented Bid Coordinator to join the Estimating Department. This role focuses on bid administration, document management, project tracking, and reporting to keep bids accurate and on schedule.

Training will be provided; no prior mechanical experience necessary. You will work with MS Office tools to organize drawings, specifications, and RFPs across multiple projects while maintaining high standards of organization and efficiency.

Qualifications

• A proven track record of managing complex tasks with extreme attention to detail.
• Ability to meet demanding deadlines and prioritize a heavy workload independently.
• Excellent written and verbal communication skills, including professionalism on phone and video conferencing platforms.
• Capacity to work effectively under pressure in a fast-paced environment.

Responsibilities

• Bid Administration: Review and organize emails by bid dates, upload mechanical drawings/specifications, and ensure all RFPs are processed timely.
• Document Management: Maintain comprehensive libraries for specifications and drawings, ensuring every submission is accurate and compliant with guidelines.
• Project Tracking: Manage regional workload calendars and prioritize multiple concurrent projects.
• Reporting: Monitor project progress and provide regular status updates to the Estimating Department Manager.

Skills

Administrative Excellence

Time Management

Communication

Adaptability

Self-Motivation

Tools

Outlook

Word

Excel

Job description

Penbrothers is seeking a detail‑oriented Bid Coordinator to join the Estimating Department. This role focuses on bid administration, document management, project tracking, and reporting to keep bids accurate and on schedule.

Training will be provided; no prior mechanical experience necessary. You will work with MS Office tools to organize drawings, specifications, and RFPs across multiple projects while maintaining high standards of organization and efficiency.