Remote Bid Coordinator for Construction Estimating

Hyre; Quezon City; Hybrid; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Performance-based raises

Minimum 5 days off annually

Annual cost-of-living adjustments

Job summary

Hyre seeks a highly organized Bid Coordinator to manage the administrative front-end of the estimating pipeline for our domestic team. You will serve as the central hub for incoming bid invitations, document management, and deadline tracking, allowing estimators to focus on technical scope and pricing.

The role emphasizes pipeline management, document control, scheduling, and external communications with General Contractors to request extensions, RFIs, and bids.

Qualifications

• 1–3 years of experience in an administrative or project coordination role.
• Familiarity with standard construction documents and bidding portals (e.g., BuildingConnected, Procore, ISqFt).
• High attention to detail, accuracy, and rigorous documentation practices; strong organizational and time management skills; pass pre-employment screening.
• Remote infrastructure: dedicated, noise-free home office with reliable internet and backup power.

Responsibilities

• Pipeline Management: Monitor bid portals, incoming emails, and client portals for new bid opportunities and ITBs.
• Document Control: Download, organize, and version-control project files into the company’s server structure.
• Scheduling & Coordination: Maintain bid calendar, schedule pre-bid walk-throughs, and communicate deadlines to estimators.
• External Communication: Act as entry point with General Contractors to request extensions, RFIs, and bid confirmation.
• Compliance & Documentation: Request bid bonds, insurance certificates, and compile pre-qualification packages.

Skills

Administrative support

Bid coordination

Construction bidding knowledge

Documentation control

Tools

BuildingConnected

Procore

ISqFt

Job description

Hyre seeks a highly organized Bid Coordinator to manage the administrative front-end of the estimating pipeline for our domestic team. You will serve as the central hub for incoming bid invitations, document management, and deadline tracking, allowing estimators to focus on technical scope and pricing.

The role emphasizes pipeline management, document control, scheduling, and external communications with General Contractors to request extensions, RFIs, and bids.