Remote Administrative Specialist — Scheduling & Quoting

Acquire.AI; Quezon City; Remote; PHP 260,000 - 380,000; Full time

Job summary

Acquire Intelligence is seeking an Administrative Assistant to join our Manila-based, remote/outsourced team supporting NSW Fire Extinguisher Services Pty Ltd. You will coordinate scheduling, communications with strata managers, and prepare service reports and certificates while assisting with quotes and invoicing tasks.

The role requires strong English, organisational skills, and experience with MS Office.

Qualifications

• 2+ years in administrative, customer service, or coordination roles.
• Proficiency in Microsoft Office (Outlook, Excel, Word).
• Experience with trade job management/quoting software is a plus.

Responsibilities

• Liaise with strata managers and building management on scheduling and confirmations.
• Respond to customer inquiries promptly and professionally.
• Create and send service reports, compliance certificates, and job summaries.
• Assist with quotes for servicing, inspections, and installation work.
• Maintain accurate customer records and track due dates for services.

Skills

English communication

Highly organised

MS Office proficiency

Uptick software

Education

Associate or Bachelor's degree in business

Tools

Uptick

Job description

Acquire Intelligence is seeking an Administrative Assistant to join our Manila-based, remote/outsourced team supporting NSW Fire Extinguisher Services Pty Ltd. You will coordinate scheduling, communications with strata managers, and prepare service reports and certificates while assisting with quotes and invoicing tasks.

The role requires strong English, organisational skills, and experience with MS Office.