Remote Administrative Assistant, Building Inspection Ops

Staff X - Offshore Staffing; Philippines; Remote; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Laptop provided

Training & development

Social events

Wellness program

Global exposure

Job summary

Staff X - Offshore Staffing is seeking an Admin Assistant to support a Victorian building inspection business, handling job records, client communications, and field coordination from home.

You will manage the full inspection lifecycle in Hyperflow, review documents, respond to inquiries, and keep records current while maintaining professional standards. This role requires reliability, strong English, and a proactive approach to ensure timely delivery for Australia, the US, and the UK.

Qualifications

• Three to five years of solid administrative experience managing job records, documentation, and client communication.
• Strong written and verbal English, including professional emails and phone inquiries.
• High attention to detail in document review and data entry in a fast-paced environment.

Responsibilities

• Create, update, and manage building inspection jobs in Hyperflow with accurate records.
• Review documents for completeness and follow up with clients for missing items.
• Answer inbound calls and emails professionally, representing the business.
• Coordinate with the inspection team via WhatsApp to relay updates.
• Monitor records to prevent overdue items and escalate as needed.
• Support general admin tasks as directed by the office manager.

Skills

Administrative experience

Customer service

English communication

Attention to detail

System adoption

Tools

Hyperflow

WhatsApp

Job description

Staff X - Offshore Staffing is seeking an Admin Assistant to support a Victorian building inspection business, handling job records, client communications, and field coordination from home.

You will manage the full inspection lifecycle in Hyperflow, review documents, respond to inquiries, and keep records current while maintaining professional standards. This role requires reliability, strong English, and a proactive approach to ensure timely delivery for Australia, the US, and the UK.