Remote Administrative & Operations Support Specialist

Simera; Angeles; On-site; PHP 180,000 - 240,000; Full time

Job summary

Simera seeks a highly organized Administrative Assistant to provide administrative and operational support, ensuring daily activities run smoothly. The ideal candidate is proactive, reliable, and capable of handling multiple tasks while maintaining confidentiality.

The role involves managing calendars, preparing documents, coordinating with internal teams and external contacts, and assisting with travel, expenses, and invoices in a remote team environment.

Qualifications

• Previous Administrative Assistant experience.
• Experience managing schedules, documents, emails, and administrative tasks.
• Strong computer and digital skills.
• Ability to work independently with a remote team.
• English proficiency if communicating with English-speaking clients, managers, or teams.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Skills

Communication

Organization

Time management

Attention to detail

Office suite

Email & calendars

Data entry

Independent work

Discretion

Tools

Google Workspace

Microsoft Office

Job description

Simera seeks a highly organized Administrative Assistant to provide administrative and operational support, ensuring daily activities run smoothly. The ideal candidate is proactive, reliable, and capable of handling multiple tasks while maintaining confidentiality.

The role involves managing calendars, preparing documents, coordinating with internal teams and external contacts, and assisting with travel, expenses, and invoices in a remote team environment.