Administrative Specialist for Cross-Team Support

Simera; Angeles; On-site; PHP 279,000 - 469,000; Full time

Job summary

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role focuses on organizing documents, coordinating tasks, maintaining records, and supporting day-to-day administrative needs with a proactive approach.

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while ensuring confidentiality and accuracy in all administrative processes.

Qualifications

• Experience in administrative support or office administration.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Excellent attention to detail and ability to meet deadlines.
• English proficiency may be required for coordinating with English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Verbal and written communication

Organizational skills

Attention to detail

Data entry

Multitasking

Office software

Confidentiality

Independent work

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role focuses on organizing documents, coordinating tasks, maintaining records, and supporting day-to-day administrative needs with a proactive approach.

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while ensuring confidentiality and accuracy in all administrative processes.