Remote Admin & Invoicing Coordinator

Emapta; Metro Manila; Remote; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Day 1 HMO

Competitive salary

Day shift

Weekends off

Permanent WFH

Salary advance program

Upskilling courses

Gym access

Lifestyle perks

Referral incentives

Government benefits

Paid leaves (20)

Job summary

Emapta Philippines is seeking an Admin Assistant to support a growing trade services team, handling job records, documentation, and invoicing. The role offers permanent work-from-home flexibility, day shifts, and weekends off to enable balanced work-life integration.

The successful candidate will manage job records, coordinate with internal teams, and ensure timely processing of invoices and documents using SimPRO/Keystone and MS Office tools.

Qualifications

• At least 1 year of experience in administrative support, accounts payable, accounts receivable, invoicing, or a related role.
• Strong attention to detail and organizational skills.
• Good time management skills and the ability to handle multiple tasks.
• Willingness to learn new systems, processes, and responsibilities.
• Ability to work independently and as part of a team.

Responsibilities

• Create and update jobs, quotes, POs, and WOs.
• Maintain accurate job and work-related information.
• Coordinate with internal teams to obtain information and documentation required for job processing.
• Organize required job documentation, including JSAs, before-and-after photos, work completion documents, and other supporting records.
• Upload documents through SimPRO, Keystone, and client-specific portals.
• Access subcontractor and supplier portals to order required materials and supplies.
• Ensure documents and order details are complete and accurate before submission.
• Prepare and process client invoices and claims based on completed jobs and supporting documentation.
• Submit invoices and claims through relevant systems and client portals.
• Review invoices, claims, and supporting documents for accuracy.
• Monitor submitted claims and invoices and update records as required.
• Process subcontractor invoices and match them with relevant POs, WOs, and job records.
• Check invoice details and supporting documents before processing.
• Maintain accurate records of subcontractor transactions.
• Maintain organized electronic records for jobs, POs, WOs, invoices, claims, and supporting documents.
• Process internal emails relating to POs, WOs, invoices, orders, and documentation.
• Perform other administrative and ad hoc tasks as assigned.
• Support the team with other operational requirements as needed.

Skills

Attention to detail

Time management

Multitasking

Teamwork

Willingness to learn

Independent worker

Tools

SimPRO

Keystone

MS Office

Excel

Outlook

Job description

Emapta Philippines is seeking an Admin Assistant to support a growing trade services team, handling job records, documentation, and invoicing. The role offers permanent work-from-home flexibility, day shifts, and weekends off to enable balanced work-life integration.

The successful candidate will manage job records, coordinate with internal teams, and ensure timely processing of invoices and documents using SimPRO/Keystone and MS Office tools.