Remote Accounts Payable Specialist

Restaurant Supply, LLC; Manila; Remote; PHP 134,000 - 246,000; Full time

Job summary

Restaurant Supply, LLC is seeking an Accounts Payable Assistant to support a fast-paced finance team in processing invoices and coordinating payments. The role requires meticulous data entry, strong vendor communication, and reliability for remote work.

The ideal candidate will manage AP inboxes, perform statement reconciliation, and ensure timely payments while maintaining accurate records. This full-time, remote position emphasizes precision and organizational skills.

Qualifications

• 1-2 years of experience in accounts payable, invoice processing, or a related finance role.
• Strong attention to detail and accuracy in high-volume data entry.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong written and verbal communication for vendor and internal inquiries.
• Basic understanding of invoice matching, payment terms, due dates, and discrepancy resolution.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Ability to learn accounting systems quickly.
• Reliable internet connection and a suitable home office for remote work.

Responsibilities

• Accounts Payable Inbox Management: Monitor and organize the AP email inbox, respond to inquiries, and route requests to the appropriate team members.
• Invoice Processing: Enter, review, and verify vendor invoices for accuracy, completeness, proper coding, and supporting documentation.
• Payment Run Support: Assist with Tuesday and Friday payment runs by reviewing outstanding invoices, verifying due dates, identifying applicable discounts, and ensuring eligible invoices are selected for payment.
• Vendor Statement Reconciliation: Request and review monthly vendor statements, compare them against internal records, and investigate outstanding balances or discrepancies.
• Discrepancy Resolution: Investigate differences between purchase orders, vendor invoices, and statements, coordinating with vendors and internal teams to resolve issues.
• Vendor Communication: Respond professionally and accurately to vendor inquiries regarding invoices, payment status, and account discrepancies.
• Cross-Functional Coordination: Communicate regularly with AP associates and sales team members to ensure timely follow-ups and accurate information sharing.
• Documentation and Recordkeeping: Maintain organized, accurate, and up-to-date accounts payable records.

Skills

Invoice processing

Data entry

Vendor communication

Time management

Attention to detail

Oral/written communication

Education

Associate's or bachelor's degree in Accounting, Finance, or a related field

Tools

NetSuite

ERP system

Microsoft Outlook

Microsoft Excel

Job description

Restaurant Supply, LLC is seeking an Accounts Payable Assistant to support a fast-paced finance team in processing invoices and coordinating payments. The role requires meticulous data entry, strong vendor communication, and reliability for remote work.

The ideal candidate will manage AP inboxes, perform statement reconciliation, and ensure timely payments while maintaining accurate records. This full-time, remote position emphasizes precision and organizational skills.