Recruitment & Onboarding Coordinator VA

Sphere Rocket VA US; Philippines; Remote; PHP 240,000 - 360,000; Full time

Job summary

Sphere Rocket VA US is seeking a detail-oriented recruiter/virtual assistant to manage end-to-end candidate processes and onboarding. The role involves maintaining ATS records, multi-channel outreach, and ensuring compliance across documentation.

You will handle driver/applicant profiles in portals like Amazon Relay and J. J. Keller, verify identities, and coordinate with hiring managers to set next steps. Strong Excel/Sheets and fast portal mastery are essential.

Qualifications

• Proven experience in recruitment, applicant coordination, HR administration, or onboarding in a corporate environment or as a Virtual Assistant.
• Required proficiency in Microsoft Excel and Google Sheets for data entry, applicant logging, and pipeline tracking.
• Ability to quickly master custom software platforms and specialized industry portals (Amazon Relay, J. J. Keller, ATS platforms)

Responsibilities

• Maintain and update applicant tracking spreadsheets, ensuring accurate records of candidate information, stage updates, and onboarding progression
• Conduct multi-channel candidate outreach via phone calls and SMS to guide prospective hires through sequential onboarding steps
• Review, verify, and complete required hiring documentation, tax forms, compliance paperwork, and identity verification submissions
• Manage and update the end-to-end recruitment and onboarding pipeline to ensure real‑time visibility into active candidate statuses
• Conduct concise 5-minute candidate handoff calls to review prior work experience, clarify job responsibilities, verify compensation expectations, and set next steps before transferring candidates to hiring managers
• Access and navigate operational portals such as Amazon Relay and J. J. Keller to manage driver/applicant profiles, complete submissions, and maintain compliance records

Skills

Recruitment experience

HR administration

Onboarding

Attention to detail

Data entry

Tools

Microsoft Excel

Google Sheets

ATS platforms

Amazon Relay

J. J. Keller

Job description

• Maintain and update applicant tracking spreadsheets, ensuring accurate records of candidate information, stage updates, and onboarding progression
• Conduct multi-channel candidate outreach via phone calls and SMS to guide prospective hires through sequential onboarding steps
• Review, verify, and complete required hiring documentation, tax forms, compliance paperwork, and identity verification submissions
• Manage and update the end-to-end recruitment and onboarding pipeline to ensure real‑time visibility into active candidate statuses
• Conduct concise 5-minute candidate handoff calls to review prior work experience, clarify job responsibilities, verify compensation expectations, and set next steps before transferring candidates to hiring managers
• Access and navigate operational portals such as Amazon Relay and J. J. Keller to manage driver/applicant profiles, complete submissions, and maintain compliance records

Responsibilities

• Maintain and update applicant tracking spreadsheets, ensuring accurate records of candidate information, stage updates, and onboarding progression
• Conduct multi-channel candidate outreach via phone calls and SMS to guide prospective hires through sequential onboarding steps
• Review, verify, and complete required hiring documentation, tax forms, compliance paperwork, and identity verification submissions
• Manage and update the end-to-end recruitment and onboarding pipeline to ensure real‑time visibility into active candidate statuses
• Conduct concise 5-minute candidate handoff calls to review prior work experience, clarify job responsibilities, verify compensation expectations, and set next steps before transferring candidates to hiring managers
• Access and navigate operational portals such as Amazon Relay and J. J. Keller to manage driver/applicant profiles, complete submissions, and maintain compliance records

Qualifications

• Proven experience in recruitment, applicant coordination, HR administration, or onboarding in a corporate environment or as a Virtual Assistant
• Required proficiency in Microsoft Excel and Google Sheets for data entry, applicant logging, and pipeline tracking
• Ability to quickly master custom software platforms and specialized industry portals (Amazon Relay, J. J. Keller, ATS platforms)
• Strong organizational discipline, attention to detail, and process consistency when handling high volumes of candidate records