Recruitment Coordinator

Exasoft; Quezon City; On-site; PHP 357,000 - 580,000; Full time

Job summary

Exasoft is seeking a Recruiting Coordinator to support the full recruitment lifecycle, handling scheduling, communication, candidate experience, and administrative processes. This role ensures the hiring process runs smoothly and efficiently while partnering closely with recruiters, hiring managers, and candidates.

The role emphasizes coordination across time zones, data accuracy, and timely communications, with a strong focus on compliance and reporting to management.

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field (or equivalent experience).
• 1–3 years of experience in HR, staffing coordination, or administrative support.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High attention to detail and ability to manage confidential information.
• Proficiency in MS Office (Outlook, Excel, Word) or equivalent tools.

Responsibilities

• Coordinate interviews across multiple time zones, including phone screens and onsite/virtual meetings.
• Manage interview logistics, such as panel availability, room bookings, and assessment planning.
• Communicate interview details and expectations clearly to candidates and internal stakeholders.
• Serve as the primary point of contact for candidates during the hiring process.
• Ensure timely follow-up, updates, and adherence to committed timelines.
• Provide a welcoming and professional experience at each stage of the recruitment process.
• Maintain candidate records and job postings.
• Ensure compliance with data management and hiring guidelines.
• Prepare letters, background check requests, and new-hire paperwork (if part of the role scope).
• Support recruiters with pipeline tracking, sourcing coordination, and requisition management.
• Provide recruitment reports, dashboards, and metrics as needed.
• Partner closely with hiring managers and recruiters to ensure smooth and organized processes.
• Coordinate with HR, onboarding teams, and department heads for seamless candidate transitions.

Skills

Coordination

Compliance

Time management

Communication

Attention to detail

MS Office

Education

Bachelor’s degree in HR/Business Administration

Tools

MS Office

Job description

Shift Timings: 1:00 PM – 10:00 PM

Mandate Skills:

** Coordination – with candidates and vendors for BGV and ensuring timely completion. With recruiters so that the hiring process is smooth. With on-boarding team for candidate paperwork handover

** Compliance – Data, hiring and organizational guidelines

** Metrics – Prepare reports, dashboards and compliance metrics for recruiters and management view

Job Description:

Position Summary

The Recruiting Coordinator supports the full recruitment lifecycle by managing scheduling, communication, candidate experience, and administrative processes. This role ensures the hiring process runs smoothly and efficiently while partnering closely with recruiters, hiring managers, and candidates.

Key Responsibilities

• Coordinate interviews across multiple time zones, including phone screens, virtual meetings, and onsite interviews.
• Manage interview logistics, such as panel availability, room bookings, and assessment planning.
• Communicate interview details and expectations clearly to candidates and internal stakeholders.
• Serve as the primary point of contact for candidates during the hiring process.
• Ensure timely follow-up, updates, and adherence to committed timelines.
• Provide a welcoming and professional experience at each stage of the recruitment process.
• Maintain candidate records and job postings.
• Ensure compliance with data management and hiring guidelines.
• Prepare letters, background check requests, and new-hire paperwork (if part of the role scope).
• Support recruiters with pipeline tracking, sourcing coordination, and requisition management.
• Provide recruitment reports, dashboards, and metrics as needed.
• Partner closely with hiring managers and recruiters to ensure smooth and organized processes.
• Coordinate with HR, onboarding teams, and department heads for seamless candidate transitions.

Required Skills & Qualifications

• Bachelor’s degree in HR, Business Administration, or related field (or equivalent experience).
• 1–3 years of experience in HR, staffing coordination, or administrative support.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High attention to detail and ability to manage confidential information.
• Proficiency in MS Office (Outlook, Excel, Word) or equivalent tools.