Recruitment Associate (Fixed-Term)

Altrad Pacific Shared Services Inc; Muntinlupa; Hybrid; PHP 335,000 - 580,000; Full time

Job summary

Altrad Pacific Shared Services Inc in Alabang, Muntinlupa is seeking a Recruitment Associate for a fixed-term 6-month role to support candidate management, onboarding, and compliance across client systems. The role works closely with Australian-based recruiters and managers to maintain accurate records, coordinate onboarding, and ensure candidates meet all compliance before mobilisation to site.

The position requires meticulous attention to detail, the ability to manage multiple priorities, and

Qualifications

• Minimum 2+ years of administrative experience, preferably in recruitment, HR or workforce coordination.
• Experience with Australia recruitment processes, candidate coordination and onboarding administration.
• Experience managing documentation and compliance requirements.
• Proven ability to use recruitment systems and databases; proficiency in MS Office.

Responsibilities

• Recruitment & Interview Coordination: manage candidate and hiring manager inquiries, coordinate interviews.
• Compliance & Document Management: review qualifications, certifications, and medical checks for deployment readiness.
• Training & Onboarding: conduct Training Needs Analysis, book training, and manage candidate profiles across onboarding systems.
• Risk Mitigation: identify high-risk mobilization issues and escalate to protect timelines.
• Database & Admin Support: maintain accurate candidate records and assist with recruitment reporting.

Skills

Attention to detail

Organizational skills

Compliance awareness

Communication skills

Independent work

High-volume recruitment

Discretion & confidentiality

Tools

Applicant Tracking System

MS Office

Onboarding systems

Recruitment databases

Job description

The Recruitment Associate (fixed-term role of 6 months) provides administrative and operational support to the recruitment function, ensuring efficient coordination of candidate management, onboarding activities, compliance documentation, and communication with internal and external stakeholders.

Working closely with Australian-based recruiters and hiring managers, the role is responsible for maintaining accurate recruitment records, coordinating onboarding processes across client systems, and ensuring candidates meet all compliance and training requirements prior to mobilisation to site.

This role requires exceptional attention to detail, the ability to manage multiple priorities, and the capability to identify potential risks or compliance gaps that may impact mobilisation timelines.

Key Responsibilities:

• Recruitment & Interview Coordination: Act as the primary point of contact for candidates and hiring managers; assist with screening, answer process inquiries, and coordinate interview logistics.
• Compliance & Document Management: Conduct thorough reviews of candidate qualifications, certifications, and medical checks to ensure 100% compliance before site deployment.
• Training & Onboarding: Perform Training Needs Analysis (TNA) to identify gaps, book required training, and manage candidate profiles across internal and client-specific onboarding systems.
• Risk Mitigation: Proactively identify and elevate high-risk mobilization issues (e.g., expired certificates, medical delays) to protect project timelines.
• Database & Admin Support: Maintain accurate, up-to-date candidate records in the system and assist with recruitment reporting

Key Skills & Capabilities:

• Exceptional attention to detail with the ability to review documentation for accuracy and completeness.
• Strong organizational and administrative skills with the ability to prioritize and manage competing deadlines.
• Ability to identify potential compliance or mobilization risks and communicate them clearly to stakeholders.
• Strong written and verbal communication skills when dealing with candidates and internal teams.
• Ability to work independently while supporting a remote recruitment team.
• Demonstrated ability to manage high-volume administrative tasks while maintaining accuracy.
• High level of integrity, discretion, and confidentiality.

QUALIFICATIONS / EXPERIENCE:

• The candidate should have a minimum of 2+ years of administrative experience, preferably in the areas of recruitment, HR, or workforce coordination.
• The experience should include exposure to Australia recruitment processes, candidate coordination, and onboarding administration.
• Experience managing documentation and compliance requirements.
• You should possess strong experience using recruitment systems, databases, and Microsoft Office applications.
• Experience working with client onboarding systems or workforce compliance platforms will be highly regarded
• Proven experience in managing high-volume recruitment for multiple positions and/or locations in Australia is a must.
• Willing to work in Alabang, Muntinlupa on a hybrid set-up with fixed-term employment role of 6 months