Recruitment Assistant

Great Image Services Corporation; Quezon City; On-site; PHP 201,000 - 357,000; Full time

Job summary

Great Image Services Corporation in Cubao, Quezon City, Metro Manila, is seeking a Recruitment Assistant to join our HR team on a full-time basis. You will support recruitment operations, handle candidate communications, and contribute to the hiring process, experiences, and onboarding.

Fresh graduates are welcome, with a preference for qualifications in HR or Business Administration. You will work in a collaborative environment, leveraging MS Office and ATS tools to maintain candidate data and

Qualifications

• Fresh graduates are welcome.
• Qualifications in Human Resources or Business Administration advantageous.
• Strong organisational and time management skills.
• Excellent written and verbal communication in English.
• Proficiency with Microsoft Office and recruitment software.
• Attention to detail in data entry and documentation.
• Positive attitude and professional demeanour when interacting with candidates and staff.
• Understanding of recruitment best practices and following established procedures.
• Initiative and willingness to learn and develop within the role.
• Familiarity with applicant tracking systems (ATS) preferred.
• Experience with social media recruitment or digital job boards desirable.

Responsibilities

• Screen and shortlist candidates based on job requirements and qualifications.
• Coordinate and schedule interviews between candidates and hiring managers.
• Prepare and distribute job advertisements across recruitment channels and job boards.
• Maintain and update recruitment databases and candidate tracking systems.
• Conduct initial telephone or email screening with prospective candidates.
• Prepare interview materials, including guides and candidate profiles.
• Process offer letters, employment contracts and onboarding documents.
• Provide administrative support to the recruitment team during busy periods.
• Track recruitment metrics and generate reports on hiring progress.
• Communicate with candidates throughout the recruitment process to ensure excellent service.
• Assist with employee referral programmes and internal job postings.

Skills

Organisational skills

Time management

Written and verbal communication

Proficiency in MS Office

Recruitment software

Candidate experience

Initiative to learn

ATS familiarity

Education

Human Resources

Business Administration

Tools

MS Office Suite

ATS platforms

Recruitment software

Job description

About the role

Great Image Services Corporation is seeking a Recruitment Assistant to join our Human Resources team on a full-time basis. Based in Cubao, Quezon City, Metro Manila, this role is essential to supporting our recruitment operations and ensuring we attract and engage top talent across the organisation. As a Recruitment Assistant, you will work alongside our recruitment team to streamline processes, manage candidate communications, and contribute to the overall success of our hiring initiatives. This position plays a vital role in enhancing the candidate experience and supporting the efficient functioning of our Human Resources department.

Key responsibilities

• Assist with the screening and shortlisting of candidates based on job requirements and qualifications
• Coordinate and schedule interviews between candidates and hiring managers
• Prepare and distribute job advertisements across recruitment channels and job boards
• Maintain and update recruitment databases and candidate tracking systems
• Conduct initial telephone or email screening calls with prospective candidates
• Prepare interview materials, including interview guides and candidate profiles
• Process offer letters, employment contracts and onboarding documentation
• Provide administrative support to the recruitment team during busy hiring periods
• Track recruitment metrics and generate reports on hiring progress and pipeline status
• Communicate with candidates throughout the recruitment process to ensure excellent customer service
• Assist with employee referral programmes and internal job postings

What we're looking for

• Fresh Graduate are welcome
• Further qualifications in Human Resources or Business Administration are advantageous Proven experience in a recruitment support role, Human Resources department or related administrative position
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills in English
• Proficiency with Microsoft Office applications (Word, Excel, Outlook) and recruitment software platforms
• Attention to detail and accuracy in data entry and documentation
• Positive attitude and professional demeanour when interacting with candidates and staff
• Understanding of recruitment best practices and the ability to follow established procedures
• Initiative and willingness to learn and develop within the role
• Familiarity with applicant tracking systems (ATS) or similar recruitment tools is preferred
• Experience with social media recruitment or digital job boards is desirable