Recruitment Administrator

Bloom Virtual; Cebu City; Hybrid; PHP 201,000 - 279,000; Full time

Benefits offered by this job

18 days leave

13th month pay

HMO after regularization

Night differential

High-spec laptop + peripherals

Job summary

Bloom Virtual is a leading offshore business support provider, seeking a Recruitment Administrator to support recruitment operations. You will maintain records in CRM/ATS, coordinate communications, and publish job ads across major platforms.

The role involves scheduling interviews, assisting with onboarding, and preparing documents while supporting client inquiries. The successful candidate will be highly organized, detail-oriented, and comfortable working across multiple recruitment systems

Qualifications

• Bachelor’s degree in Psychology, Human Resources, Business, or related field.
• Experience in administration, coordination, recruitment support, customer service, or similar role.
• Strong written and spoken English with professional communication skills.

Responsibilities

• Maintain candidate, client, vacancy, and recruitment activity records across CRM and ATS.
• Update candidate statuses, interview feedback, communications, follow-ups, and recruitment activity.
• Draft and publish job advertisements across Indeed, JobStreet, LinkedIn and others.

Skills

English proficiency

Organizational skills

Multi-tasking

CRM/ATS familiarity

MS Office

Google Workspace

Education

Bachelor’s degree (Psychology / HR / Business)

Tools

CRM/ATS platforms

MS Office

Google Workspace

Email outreach tools

Job description

Bloom Virtual is a leading provider of offshore business support and outsourcing services which include virtual assistance, offshore recruiting, and sales development - committed to attracting and retaining top talent.

As we continue to grow, we are looking for a Recruitment Administrator to support recruitment operations internally. This role will work closely with management and the recruitment team to keep day-to-day activities organized, maintain accurate records, coordinate communications, support new client inquiries, and ensure important tasks and follow-ups are completed.

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable working across multiple recruitment systems and priorities. This is a hands-on administrative role for someone who enjoys keeping recruitment processes organized and moving forward.

Responsibilities:

• Maintain candidate, client, vacancy, and recruitment activity records across our CRM and ATS.
• Update candidate statuses, interview feedback, communications, follow-ups, and other recruitment activity.
• Draft, proofread, publish, and maintain job advertisements across Indeed, JobStreet, LinkedIn, and other recruitment platforms.
• Support candidate sourcing, outreach, follow-ups, and cold email campaigns.
• Build candidate lists and direct interested applicants to the appropriate recruiter.
• Schedule interviews, send confirmations and reminders, and coordinate candidate availability.
• Follow up on interview feedback and outstanding recruitment actions.
• Support offers and onboarding by coordinating documents, tracking requirements, and confirming start arrangements.
• Prepare and format candidate resumes and submission documents when required.
• Respond to new customer inquiries and coordinate follow-up with the appropriate team member.
• Prepare client contracts and administrative documents using approved templates and track outstanding signatures.
• Collect recruitment activity data and assist with weekly reporting and team trackers.
• Maintain recruitment templates, forms, checklists, and other administrative resources.
• Identify gaps or inefficiencies in recruitment administration and suggest practical improvements.
• Provide ad hoc administrative and operational support to the recruitment and management teams as needed, including assisting with projects, research, coordination, and other priority tasks.
• Identify ways to make administrative processes more organized and efficient.

Qualifications:

• Bachelor’s degree in Psychology, Human Resources, Business, or a related field.
• Previous experience in administration, coordination, recruitment support, customer service, or a similar role.
• Strong written and spoken English with professional communication skills.
• Highly organized and detail-oriented with good follow-through.
• Able to manage multiple tasks, priorities, and deadlines.
• Comfortable working with spreadsheets, CRM/ATS platforms, Microsoft Office, Google Workspace, and other online tools.
• Professional and responsive when communicating with candidates, clients, and colleagues.
• Able to work independently and take initiative without needing constant direction.
• Comfortable learning new systems, processes, and software.
• Able to handle confidential information with discretion.

Preferred Experience:

• Experience supporting recruitment, staffing, or professional services.
• Experience working with U.S.-based clients or companies.
• Familiarity with Indeed, JobStreet, LinkedIn, or other recruitment platforms.
• Experience with CRM or ATS systems.
• Experience preparing reports, trackers, and administrative documentation.
• Familiarity with AI tools and other technology used to improve administrative efficiency.

Working Hours:

• The successful candidate must be willing to work late, and graveyard shifts to support the US regions.

Location:

• IT Park, Cebu City, Philippines + Hybrid remote from home flexibility

Salary Information:

• 18,000 PHP – 25,000 PHP per month (Negotiable based on experience).
• Benefits include 18 days leave, 13th month pay, state-mandated benefits, night differential, and HMO after regularization.
• High-spec laptop, external screens, VOIP phone, Bluetooth headset, and other gadgets to support your role.