Recruitment Administrator

Free Your Time Now Inc.; Cebu City; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

Health insurance

Job summary

Free Your Time Now Incorporated (FYT) in the Philippines is seeking a Recruitment Administrator to support interview coordination, candidate communications, onboarding documentation, and accurate records in HR systems. You will follow mapped processes, post openings, and manage approvals with minimal supervision.

Ideal candidates hold a Diploma in Business Administration or HR, have admin/HR support experience, strong data-entry and MS Office skills, and excellent written and verbal

Qualifications

• Diploma in Business Administration or HR.
• Experience in admin, recruitment, or HR support preferred.
• Strong data entry and record-keeping accuracy.
• Proficient in Microsoft Office and ATS usage.
• Excellent written and verbal communication.

Responsibilities

• Coordinate and schedule candidate interviews between candidates and hiring managers.
• Manage the recruitment inbox and respond to candidate queries in a timely, professional manner.
• Post job advertisements across relevant platforms and maintain accurate records in the applicant tracking system.
• Conduct initial candidate screening tasks (e.g., document checks, reference checks) as directed.
• Prepare and issue offer letters, employment contracts, and pre-employment documentation.
• Track candidate progress through each stage of the recruitment pipeline and update statuses accordingly.
• Collect, verify, and file new starter documentation, including tickets, medicals, and other required documents.
• Create new employee profiles and set up new starter records in the relevant HR/payroll systems.
• Coordinate induction schedules, first-day arrangements, and system/equipment access requests for new starters.
• Maintain accurate and up-to-date recruitment and onboarding trackers, registers, and reports.

Skills

Data entry

Communication

Organization

Discretion

Autonomy

Education

Diploma in Business Administration or HR

Tools

Microsoft Office

Applicant Tracking System

Job description

About the role

As a Recruitment Administrator, you will support the client's recruitment and onboarding function by coordinating interviews, managing candidate communications, preparing onboarding documentation, and maintaining accurate records within the client's recruitment and HR systems. The client's processes are already mapped, and full training, including system access, will be provided. You should be able to manage recruitment and onboarding administration tasks accurately and produce high-quality work with little supervision.

Key responsibilities

• Coordinate and schedule candidate interviews between candidates and hiring managers

• Manage the recruitment inbox and respond to candidate queries in a timely, professional manner

• Post job advertisements across relevant platforms and maintain accurate records in the applicant tracking system

• Conduct initial candidate screening tasks (e.g., document checks, reference checks) as directed

• Prepare and issue offer letters, employment contracts, and pre-employment documentation

• Track candidate progress through each stage of the recruitment pipeline and update statuses accordingly

• Collect, verify, and file new starter documentation, including tickets, medicals, and other required documents

• Create new employee profiles and set up new starter records in the relevant HR/payroll systems

• Coordinate induction schedules, first-day arrangements, and system/equipment access requests for new starters

• Maintain accurate and up-to-date recruitment and onboarding trackers, registers, and reports

About you

• Certificate or Diploma in Business Administration, Human Resources, or a related field (or equivalent relevant experience)

• Previous administrative, recruitment, or HR support experience is preferred

• Strong data entry and record-keeping skills with a high level of accuracy

• Demonstrated computer skills including Microsoft Office (Word, Excel, Outlook)

• Well-developed problem-solving skills and ability to follow documented processes and checklists precisely

• Ability to prioritise workloads, manage multiple candidates/tasks, and meet deadlines

• High level of discretion and confidentiality when handling personal candidate information

• Strong written and verbal communication skills

• Strong organisational skills and high attention to detail

• Ability to work autonomously and show initiative

About us

Free Your Time Now Incorporated (FYT) is a Philippine-based support organization registered in Cavite, with a facility in Cebu, and owned by two Australians and one Filipina. In partnership with Increase International, we provide administration, project coordination, compliance, and operational support services, and we maintain ISO-certified standards in quality and information security. Our core business includes virtual assistant and administrative support, using skilled people, effective processes, and technology to help clients operate more efficiently.

Benefits

• Health insurance