Recruitment Admin Specialist - Hybrid & US Evening Shift

Weareams; Makati; Hybrid; PHP 357,000 - 614,000; Full time

Benefits offered by this job

Hybrid model

Job summary

Weareams, a global talent solutions provider, is seeking a Recruitment Coordinator to support interview scheduling, recruitment administration, candidate care, and stakeholder management. The role requires coordinating schedules across candidates and interviewers, maintaining documentation, and providing first-line support for escalations.

You will work US hours (8:00 PM–5:00 AM) in a hybrid model, collaborating with recruiters, hiring managers, and vendors to ensure smooth recruitment

Qualifications

• Experience managing recruitment administration processes accurately and efficiently.
• Communicates clearly and professionally with clients, colleagues, and stakeholders.
• Comfortable using recruitment systems and technology to manage tasks.
• Ability to create clear SOPs and documentation.
• Experience coordinating interview schedules across candidates, interviewers, and stakeholders.
• Willing to work US shift (8:00 PM to 5:00 AM).

Responsibilities

• Oversees account-specific administration activities for job posting, interview scheduling, help desk support, pre-employment screening or reference checks initiations or verifications, candidate care, offer management, onboarding, invoice administration, ATS updates, and requisition management.
• Processes more complex requests and provides support or training to junior team members.
• Manages ad-hoc admin activities to support recruitment process efficiency.
• Completes reports and trackers accurately and on deadlines.
• Builds and maintains strong relationships with recruiters, hiring managers, vendors, and account stakeholders.
• Keeps stakeholders updated on processes and resolves escalations; contributes to cost savings and efficiency projects.
• Oversees work allocation and output quality for other (Senior) Recruitment Coordinators.
• Fully utilizes technology and changes implemented to the team.

Skills

Interview scheduling

Recruitment administration

Candidate care

Stakeholder management

Applicant Tracking System

Tools

Applicant Tracking System

Job description

Weareams, a global talent solutions provider, is seeking a Recruitment Coordinator to support interview scheduling, recruitment administration, candidate care, and stakeholder management. The role requires coordinating schedules across candidates and interviewers, maintaining documentation, and providing first-line support for escalations.

You will work US hours (8:00 PM–5:00 AM) in a hybrid model, collaborating with recruiters, hiring managers, and vendors to ensure smooth recruitment