Receptionist cum Admin Assistant

InfiniVAN Inc.; Cebu City; On-site; PHP 201,000 - 290,000; Full time

Benefits offered by this job

Premium HMO with 350,000 MBL and 3 Dep

50% discount on Shinagawa Lasik

20% discount with Shinagawa Pharmacy

Free meals

Rewards and incentives

Training and engagement activities

Career advancement opportunities

Paid referral program

Job summary

InfiniVAN Inc. is seeking a proactive Receptionist cum Admin Assistant in Cebu City. You will be the first point of contact for visitors, clients, and staff, delivering professional administrative support and ensuring smooth office operations.

Responsibilities include greeting guests, handling calls, maintaining reception area, managing mail, scheduling, payroll cutoffs, data entry, and coordinating events. Strong communication, organization, and MS Office skills are essential.

Qualifications

• Bachelor's/College Degree in Office Administration or related field is required.
• At least 2 years of experience in an administrative role.
• Proficiency in typing and office procedures.

Responsibilities

• Greet and assist visitors and callers professionally.
• Manage incoming calls and redirect as needed.
• Maintain a tidy reception area and organize materials.
• Handle mail, packages, and deliveries.
• Assist with scheduling and conference room bookings.
• Assist in payroll cut-off computations.
• Provide data entry, filing, and document preparation support.
• Coordinate company events and meetings.
• Manage office supplies inventory and orders.

Education

Bachelor's/College Degree in Office Administration or related

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

WHAT WE OFFER:

• Premium HMO with 350,000 MBL and 3 dependents with 250,000 MBL each




• 50% discount on Shinagawa's Lasik and Aesthetics




• 20% discount with Shinagawa Pharmacy




• FREE Meal




• Rewards and incentives




• Training and Engagement activities




• Career advancement opportunities




• Paid referral program

ABOUT US:

InfiniVAN, Inc. is a Japan-affiliated digital solutions and telecommunications company in the Philippines that offers and delivers:

• World-class Connection




• Guaranteed and Real Fiber Speed




• Reliable Access and Services

We provide a business Internet user experience that is at par with global standards, delivered via end-to-end Fiber Optic Network Infrastructure that is fully redundant and backed up by experienced and reliable management and technical support teams.

JOB SUMMARY:

We are seeking a proactive and dynamic Receptionist cum Admin Assistant to join our team. The ideal candidate will be the first point of contact for visitors, clients, and employees, ensuring positive and smooth operations by providing administrative support and facilitating effective communication within the organization.

Job Responsibilities:

• Greet and welcome guests courteously and professionally.




• Manage incoming calls and redirect them appropriately.




• Maintain a tidy and organized reception area.




• Handle incoming and outgoing mail, packages, and deliveries.




• Assist with scheduling appointments and managing conference room bookings.




• Assist in booking travel requests such as accommodations and flights.




• Handles daily time records of the employees in different offices.




• Assist in cut off computations for payroll.




• Provide administrative support to various departments, including data entry, filing, and document preparation.




• Assist in coordinating company events, meetings, and conferences.




• Manage office supplies inventory and place orders as needed.




• Collaborate with other administrative staff to ensure smooth office operations.




• Liaise with Executives to handle requests from Executives/Dept. Heads and or Supervisors.




• Resolve/coordinate administrative problems that may come up in the course of the office operations.




• Handles ad hoc tasks as necessary.

Location:

• CEBU CITY, CEBU

Required Skills and Qualifications:

• Candidate must possess at least a Bachelor's/College Degree in Office Administration or any related course.




• At least 2 Years of working experience in the related field is required for this position.




• Proven experience in an administrative role, with proficiency in typing and office procedures.




• Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.




• Strong organizational skills and attention to detail, capable of managing multiple tasks and priorities.




• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.




• Ability to work independently with minimal supervision and as part of a team.




• Flexible and adaptable approach to work, willing to take on new challenges.