Junior Executive Assistant

InfiniVAN Inc.; Taguig; Hybrid; PHP 279,000 - 391,000; Full time

Benefits offered by this job

Premium HMO

Shinagawa discounts

Free meals

Shuttle service

Rewards and incentives

Training and engagement

Career advancement opportunities

Paid referral program

Job summary

InfiniVAN Inc. in the Philippines seeks a highly organized, proactive Administrative Assistant to support the Executive Assistant and Chairman. You will manage day-to-day tasks, handle urgent matters, and coordinate activities with discretion.

The role requires strong analytical and communication skills, teamwork, integrity, and the ability to stay calm under pressure. You will report directly to the Executive Assistant and Chairman, providing reliable administrative support and problem-solving

Qualifications

• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Able to work effectively as part of a team.
• High level of integrity and ability to maintain confidentiality.
• Emotionally mature and capable of handling pressure from internal and external stakeholders.
• Resourceful, adaptable, and able to think outside the box.
• Can improvise and provide sound, quality solutions when faced with unexpected situations.
• Demonstrates a strong “I Can Do It” attitude and willingness to take initiative.
• Highly organized, responsible, and able to manage multiple tasks with minimal supervision.

Responsibilities

• Directly report to the Executive Assistant and Chairman.
• Work closely with the Executive Assistant in handling daily tasks and special or urgent matters.
• Provide administrative and coordination support as needed.
• Handle sensitive and confidential information with utmost discretion.
• Perform other related duties and responsibilities that may be assigned and are within the scope of the position.
• Proactively identify concerns and provide practical and sound solutions when necessary.

Skills

Analytical skills

Communication skills

Teamwork

Integrity

Emotional intelligence

Resourcefulness

Problem solving under pressure

Proactiveness

Organization

Job description

WHAT WE OFFER:

Premium HMO with 350,000 MBL and 3 dependents with 250,000 MBL each

50% discount on Shinagawa's Lasik and Aesthetics

20% discount with Shinagawa Pharmacy

FREE Meal

FREE Shuttle Service

Rewards and Incentives

Training and Engagement activities

Career advancement opportunities

Paid referral program

ABOUT US:

InfiniVAN, Inc. is a Japan-affiliated digital solutions and telecommunications company in the Philippines that offers and delivers:

• World-class Connection
• Guaranteed and Real Fiber Speed
• Reliable Access and Services

We provide a business Internet user experience that is at par with global standards, delivered via end-to-end Fiber Optic Network Infrastructure that is fully redundant and backed up by experienced and reliable management and technical support teams.

Job Description

We are looking for a highly organized, proactive, and trustworthy professional who will provide direct support to the Executive Assistant and Chairman. The successful candidate will work closely with the Executive Assistant in managing day-to-day tasks, urgent matters, and other administrative responsibilities.

Key Responsibilities:

• Directly report to the Executive Assistant and Chairman.
• Work closely with the Executive Assistant in handling daily tasks and special or urgent matters.
• Provide administrative and coordination support as needed.
• Handle sensitive and confidential information with utmost discretion.
• Perform other related duties and responsibilities that may be assigned and are within the scope of the position.
• Proactively identify concerns and provide practical and sound solutions when necessary.

Qualifications:

• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Able to work effectively as part of a team.
• High level of integrity and ability to maintain confidentiality.
• Emotionally mature and capable of handling pressure from internal and external stakeholders.
• Resourceful, adaptable, and able to think outside the box.
• Can improvise and provide sound, quality solutions when faced with unexpected situations.
• Demonstrates a strong “I Can Do It” attitude and willingness to take initiative.
• Highly organized, responsible, and able to manage multiple tasks with minimal supervision.