Real Estate Virtual Assistant

Admin24Seven

Mandaue

On-site

PHP 223,000 - 312,000

Full time

10 days ago

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Benefits offered by this job

HMO

Government benefits

Paid Leave Credits

Employee Referral Program

Salary increase on work anniversary

Job summary

Admin24Seven in Mandaue is seeking a Real Estate Administrative Assistant – Agent Support for an on-site role. You will handle data entry, diary management, meetings, and client support to ensure smooth operation of a real estate team.

Ideal candidates have Australian real estate sales admin experience, excellent English, and strong organizational skills. Proficiency with MS Office, RP Data/CoreLogic, Campaign Track, and Acrobat is preferred.

Qualifications

Must have experience in Australian real estate (sales admin/support).
Strong English communication skills (written and verbal).
Excellent organization and attention to detail.
Ability to manage multiple tasks efficiently.
Customer-focused and professional inquiry handling.
Proficient in MS Office, CRM systems and relevant tools.

Responsibilities

Sales Support: assist agents with contracts, sales files, and property listings.
Client & Property Management: update client and property details in the system.
Marketing Assistance: book photography, floorplans, copywriting, order boards/brochures/newsletters.
Diary & Calendar Management: schedule meetings and appointments for agents.
Compliance & Documentation: organize real estate documents.
Trust Receipting: process sales trust receipts accurately.
Database Management: keep records updated and organized.
Reporting: prepare weekly team reports.
Agent & Client Support: answer inquiries and provide client support.

Skills

Australian real estate experience

English proficiency

Excellent organization

Multi-tasking

CRM proficiency

Campaign Track

Adobe Acrobat

AgentBox (bonus)

Typing 35 wpm

Photoshop basic (bonus)

Tools

RP Data/CoreLogic

Campaign Track

Adobe Acrobat

Job description

Real Estate Administrative Assistant – Agent Support

Location: Office-based, JDN Square, Mandaue

About the Role

We are seeking a detail-oriented and organised Real Estate Administrative Assistant – Agent Support to join our real estate team. This office-based role requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. You will handle various administrative tasks, including data entry, diary and calendar management, booking meetings, providing ad-hoc support, and potentially contacting clients. This is a great opportunity to contribute to the smooth operation of an Australian real estate business.

Your Responsibilities

Sales Support: Assist agents with property sales, including contracts, sales files, and property listings.
Client & Property Management: Update client and property details in the system.
Marketing Assistance: Book and organize photography, floorplans, and copywriting for property listings. Order signboards, brochures, and newsletters for properties for sale.
Diary & Calendar Management: Schedule meetings and appointments for agents.
Compliance & Documentation: Organize and manage important real estate documents.
Trust Receipting: Process sales trust receipts with accuracy.
Database Management: Keep records updated and organized.
Reporting: Prepare weekly reports for the team.
Agent & Client Support: Assist agents with inquiries and provide general client support when needed.

What We’re Looking For

Must have experience in Australian real estate (sales admin/support).
Strong English communication skills (written and verbal).
Excellent organization and attention to detail.
Ability to manage multiple tasks efficiently.
Customer-focused and able to handle inquiries professionally.
Proficient in Microsoft Office, CRM systems (RP Data/CoreLogic), Campaign Track, and Adobe Acrobat.
Typing speed of at least 35 words per minute.
Bonus: Experience with AgentBox and basic Photoshop is a plus.