Real Estate Asset Supervisor

S.E.A Olympus Marketing, Inc; Mandaue; On-site; PHP 500,000 - 800,000; Full time

Job summary

S.E.A Olympus Marketing, Inc. is seeking a Property Manager to oversee documentation, asset optimization, rental operations, and compliance across multiple properties in the Philippines.

The role emphasizes meticulous record-keeping, lease administration, and coordination with legal counsel. The ideal candidate has a Bachelor's degree and 3–5 years in property management, with strong negotiation, knowledge of property laws, and proficiency in MS Office and property management software.

Qualifications

• Bachelor's degree in business or real estate related field.
• 3–5 years in property management with leases and legal coordination.
• Experience with property documentation and court coordination.

Responsibilities

• Maintain filing systems for property docs (hard copy and digital).
• Create property summaries for quick retrieval.
• Process land titling and property transfer documents.
• Coordinate with lawyers and attend court hearings as needed.
• Assess idle assets for revenue generation and development.
• Conduct annual site visits to properties.
• Manage rental lifecycle: advertising, screening, leases, payments.
• Ensure tax declarations and real property tax payments are up to date.
• Coordinate with Legal Counsel and prepare legal documents.
• Oversee day-to-day property operations and safety.

Skills

Org & Docs

Negotiation

Property laws

MS Office

Property mgmt software

Education

Bachelors in Real Estate

Job description

1. Property Documentation & Records Management

• Maintain comprehensive filing systems for property documents (hard copy and digital)
• Create property summaries for easy retrieval and inquiry
• Process documents related to land titling and property transfers
• Coordinate with lawyers and attend court hearings as necessary

2. Property Optimization & Revenue Generation

• Conduct studies to convert idle assets into income-generating properties
• Focus on strategic development of commercial area properties
• Conduct annual site visits to all properties for inspection and assessment
• Provide recommendations to management on property performance

3. Rental Property Management

• Manage rental lifecycle: advertising, tenant screening, vacancy filling
• Negotiate and enforce lease agreements
• Address tenant concerns and prepare rental contracts
• Ensure timely rental payment collection

4. Property Tax & Compliance Management

• Secure updated Real Property Tax payments and official receipts
• Maintain current Tax Declarations and property documents
• Update records for all newly acquired properties
• Serve as legal liaison between management and Legal Counsel
• Coordinate with attorneys on all legal matters
• Prepare legal documents for business operations
• Monitor and update management on all legal cases

6. Technical Supervision & Operational Support

• Supervise technical concerns and facility maintenance
• Oversee day-to-day property operations
• Ensure premises are maintained in safe and functional condition

QUALIFICATIONS:

• Education: Bachelor's degree in Business Administration, Property Management, Real Estate Management, or related field
• Experience: Minimum 3-5 years in property management with experience in lease negotiations, legal coordination, and property documentation

Key Skills:

• Strong organizational and documentation management
• Excellent negotiation and communication
• Knowledge of property laws and land titling processes
• Proficient in MS Office and property management software