Real Estate Administrative Assistant -Night Shift

CiD Global Solutions, Inc.; Mandaluyong; On-site; PHP 201,000 - 312,000; Full time

Benefits offered by this job

Full-time employment with job security

Health and wellness support

Professional development and training

Job summary

CiD Global Solutions, Inc. is hiring a Real Estate Administrative Assistant for night shift in Mandaluyong City, Metro Manila. This full-time role focuses on providing essential admin support to a US client and ensuring smooth daily operations.

You will work independently during night hours, handling lease docs, reports, scheduling, and communications while maintaining accuracy and professionalism in a fast-paced real estate environment.

Qualifications

• High school diploma or equivalent; tertiary education in business administration, real estate, or related field preferred.
• Strong administrative support experience, ideally in real estate/property management.
• Excellent MS Office skills (Word/Excel/Outlook) and attention to detail.

Responsibilities

• Process and maintain property lease agreements, contracts, and other legal documents with meticulous attention to detail.
• Prepare administrative reports, schedules, and correspondence for real estate agents and management staff.
• Coordinate and schedule property viewings, meetings, and appointments for clients and staff.
• Maintain property databases and update tenant or client information accurately.
• Support property management by tracking maintenance requests, vendor communications, and follow-ups.
• Handle general correspondence and manage emails during night shift hours.
• Design property flyers, brochures, and open-house banners.
• Schedule daily social media content and execute monthly email newsletters.
• Perform other administrative duties to support real estate operations.
• Transaction coordination support and outbound calls to FSBOs, Expireds, and absentee owners.

Skills

Organisational skills

English communication

Time management

Attention to detail

Education

High school diploma or equivalent

Tertiary education in business/real estate preferred

Tools

Microsoft Office

Google Ads

Canva

Dotloop

Skyslope

SEO

Job description

About the role

CiD Global Solutions, Inc. is seeking a dedicated and organised Real Estate Administrative Assistant - Night Shift to join our dynamic team in Mandaluyong City, Metro Manila. This is a full-time position working during night shift hours, providing essential administrative support to our client based in the US. In this role, you will be instrumental in ensuring smooth daily operations and supporting our real estate professionals in delivering exceptional service to clients and stakeholders. You will work independently during night shift hours, managing critical administrative functions that keep our real estate operations running efficiently.

Key responsibilities

• Process and maintain property lease agreements, contracts, and other legal documentation with meticulous attention to detail.


• Prepare administrative reports, schedules, and correspondence for real estate agents and management staff.


• Coordinate and schedule property viewings, meetings, and appointments for clients and staff.


• Maintain property databases and update tenant or client information in a timely and accurate manner.


• Support property management operations by tracking maintenance requests, vendor communications, and follow-ups.


• Handle general correspondence, both electronic and physical, and manage email communications during night shift hours.

• Design property flyers, brochures, and open-house banners.


• Schedule daily social media content (Meta,LinkedIn, IG, YouTube).


• Execute monthly email marketing newsletter.


• Perform other administrative duties as required to support the real estate operations.


• Transaction coordination support.


• Conduct outbound calls to FSBOs, Expireds and Absentee owners.

What we’re looking for

• High school diploma or equivalent; tertiary education in business administration, real estate, or a related field is preferred


• Proven experience in administrative support roles, ideally within the real estate, property management, or property administration sector


• Strong proficiency in Microsoft Office applications including Word, Excel, and Outlook


• Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously


• Exceptional attention to detail and accuracy, particularly when handling legal documents and financial records


• Strong written and verbal communication skills in English;


• Ability to work independently during night shift hours and maintain productivity without direct supervision


• Professional demeanour and the ability to interact courteously with clients, vendors, and colleagues


• Familiarity with real estate terminology, property management systems, and general industry practices


• Reliability and punctuality, with a commitment to maintaining consistent night shift schedules


• Proficiency in tools like Microsoft Office, Google Ads, and Canva


• Familiarity of AI Tools and real estate platforms like Dotloop, Skyslope


• Knowledge in using SEO Optimization

What we offer

• Full-time employment with job security and stability


• Comprehensive benefits including health and wellness support


• Professional development opportunities and training to enhance your administrative and real estate knowledge

• Opportunity to work with a dynamic real estate team in a fast-paced industry