Real Estate Executive Assistant

CSV Now Philippines; Cebu City; On-site; PHP 670,000 - 949,000; Full time

Benefits offered by this job

13th-month pay

Social benefits: SSS/PhilHealth/Pag-IB

HMO coverage upon regularization

Leadership exposure

Recruiting process improvement

Job summary

CSV Now Philippines is seeking an Executive Assistant - Real Estate to support the client with recurring administrative, scheduling, CRM, and coordination tasks. The role requires speed, organization, attentiveness, proactivity, and comfort acting as the day-to-day operational right hand for the client.

Responsibilities include calendar management, property research, CRM hygiene with Follow Up Boss, email triage, and transactional task support.

Qualifications

• Excellent written English with strong grammar and minimal typos.
• Organized, responsive, detail-oriented, able to prioritize urgent work.
• Proactive, ownership-driven, able to work with minimal direction.
• Familiarity with CRMs and calendar/email tools.
• Willingness to learn client real estate processes.

Responsibilities

• Manage calendars and scheduling requests.
• Research properties online and coordinate access.
• Maintain Follow Up Boss CRM and perform data hygiene.
• Triage emails and separate important items from junk.
• Support listings and transaction tasks; admin paperwork.
• Participate in client chats and handle routine questions.
• Provide general admin support and occasional calls.
• Build repeatable workflows for efficiency.
• Answer basic client questions; escalates to client when needed.

Skills

Excellent written English

Highly organized

Proactive ownership

CRM experience

Calendar management

Client coordination

Education

Experience in EA/VA roles or Real Estate operations

Tools

Follow Up Boss

CRM

Calendars

Job description

Job Title: Executive Assistant - Real Estate

Location: Cebu, Philippines

Job Type: Full-time, Onsite

Work Address: 15F, 1 Nito Tower Building, Cebu City

Company Overview

CSV Now, a well-established talent acquisition partner for Silicon Valley startups, is expanding into the BPO industry to deliver tailored customer support solutions for small and medium-sized businesses.

This is an opportunity to join a fast-growing company where recruiting has a direct impact on the success of the business. You will work in a startup-style environment with the freedom to solve problems, improve processes, and help build high-performing teams as CSV Now continues to scale its operations in the Philippines.

Role Summary

Support Client by taking ownership of the recurring administrative, scheduling, CRM, and client coordination work that currently pulls him away from revenue-generating and clientfacing activity. The role is designed for someone who is fast, organized, attentive, proactive, and comfortable becoming Client's daytoday operational right hand.

Core Responsibilities

• Own calendar management, showing coordination, and scheduling requests.
• Research properties online, follow showing instructions, and coordinate access quickly and accurately.
• Manage and maintain Follow Up Boss, including database organization and CRM hygiene.
• Triage and organize email, separating important items from low-priority or junk messages.
• Support listingside and buyerside administrative paperwork and recurring transaction tasks.
• Participate in client group chats and handle routine questions with clean, professional communication.
• Provide general administrative support and occasional phone communication as needed.
• Build repeatable workflows that make recurring tasks faster and more consistent.
• Answer basic client questions. High level will pass to Client until trained.

Success Profile

• Excellent written English with strong grammar and very low tolerance for typos.
• Highly organized, responsive, attentive to detail, and able to distinguish urgent from nonurgent work.
• Proactive and ownership-oriented rather than waiting for step by step direction.
• Comfortable learning Client's real estate processes and working directly with clients.
• Confident using CRMs, calendars, email, online research, and productivity tools.
• Comfortable making or receiving occasional calls when needed.

Preferred Experience

• Executive assistant, virtual assistant, real estate operations, customer support, or administrative coordination experience.
• CRM experience is a plus.

Schedule

• Fulltime, Onsite, 40 hours per week, aligned to Central Time.

We Offer

• 13th-month pay
• Government-mandated benefits (SSS, PhilHealth, Pag-IBIG)
• HMO coverage upon regularization
• Direct exposure to leadership and decision-makers
• Opportunity to recruit across BPO, corporate, technology, operations, and leadership positions
• Opportunity to build and improve recruiting processes instead of simply following an established script
• Career growth opportunities as the company and Talent Acquisition team continue to expand
• A fast-moving environment where strong performers can take on greater responsibility
• A supportive, performance-driven workplace that values initiative, ownership, and results