Real Estate Admin & Listings Coordinator

Smartsourcing Inc.; Cebu City; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Healthcare from Day 1 for you and your

Family healthcare coverage

Free lunch and barista-crafted coffee

Subsidized gym membership

Great Place to Work recognition

Job summary

Smartsourcing is hiring a full-time onsite Sales Admin Associate to keep client communications, property listings, and sales processes accurate, organized, and running smoothly. You’ll be the first point of contact, handle inbound calls, perform data entry, and support the sales team using AgentBox CRM and Google Workspace.

This role requires 2–3 years in admin or reception, experience in real estate administration is a plus, and a proven eye for detail.

Qualifications

• 2–3 years in administrative, reception, or customer-facing role.
• Real estate administration or property management experience is highly regarded.
• Proficient with CRM systems and data entry.

Responsibilities

• Manage inbound calls professionally and redirect as needed.
• Capture and relay messages to agents or team members.
• Conduct outbound calls for confirmations or basic client communication.
• Maintain call logs and proper documentation.
• Prepare and upload property listings into the CRM (AgentBox).
• Update listing statuses and input descriptions, pricing, and docs.
• Assist in scheduling appointments and updating calendars.
• Ensure digital records are organized and accessible.

Skills

Administrative experience

Reception experience

Customer-facing

Data entry

Tools

AgentBox CRM

Google Suite

Microsoft Excel

Real estate listing platforms

Phone systems

Job description

Smartsourcing is hiring a full-time onsite Sales Admin Associate to keep client communications, property listings, and sales processes accurate, organized, and running smoothly. You’ll be the first point of contact, handle inbound calls, perform data entry, and support the sales team using AgentBox CRM and Google Workspace.

This role requires 2–3 years in admin or reception, experience in real estate administration is a plus, and a proven eye for detail.