REAL ESTATE ASSISTANT

Mapletree Investments Corp.; Makati; On-site; PHP 223,000 - 335,000; Full time

Job summary

Mapletree Investments Corp. in Makati, Metro Manila is seeking a Real Estate Assistant to provide administrative, operational, and client support to the real estate team.

You will help manage property listings, client communications, and transaction documents, coordinating with agents, brokers, and service providers. Ideal candidates have a Real Estate Management or related degree, strong Microsoft Office skills, and excellent organizational and communication abilities; fresh graduates are

Qualifications

• Education: A college degree in Real Estate Management is highly preferred. Graduates of Business Administration or other related fields are also encouraged to apply.
• Experience: Fresh graduates may be considered; others should have 2-3 years in real estate, leasing, property management, or administrative support.
• Technical Skills: Proficient in Microsoft Office, particularly Word and Excel.
• Communication Skills: Strong verbal and written communication skills.
• Organizational Skills: Highly organized, detail-oriented, and capable of managing multiple tasks and records.
• Problem-Solving: Able to identify issues and coordinate solutions with minimal supervision.

Responsibilities

• Client Communication: Respond to inquiries from buyers, sellers, tenants, landlords, and other clients; coordinate appointments and follow-ups.
• Property Listings: Prepare, update, and maintain listings across websites and internal databases; ensure accuracy of information, photos, pricing, and availability.
• Transaction Support: Assist with preparation, organization, and processing of documents for sales, purchases, leases; coordinate with clients, agents, brokers, and others to meet deadlines.
• Scheduling & Coordination: Manage calendars and schedules for viewings, meetings, inspections, and appointments.
• Lead Management: Receive and organize inquiries and leads; maintain client databases and track follow-ups.
• Administrative Support: Prepare reports, presentations, correspondence, forms, and other documents; day-to-day admin tasks.
• Document & Record Keeping: Maintain organized digital and physical records of clients, listings, contracts, and transaction documents.
• Marketing Support: Prepare property marketing materials, social media posts, listing descriptions, brochures, and other promotional materials.
• Coordination with Third Parties: Communicate with property owners, developers, banks, lawyers, contractors, photographers, and other service providers.

Skills

Communication skills

Organizational skills

Problem-solving

Time management

Education

Real Estate Management degree

Business Administration degree

Tools

Microsoft Office (Word & Excel)

Job description

Real Estate Assistant

A Real Estate Assistant provides administrative, operational, and client support to real estate agents, brokers, and the team. The role helps ensure that property listings, client communications, documentation, and real estate transactions are handled efficiently and accurately.

Core Responsibilities

Client Communication: Respond to inquiries from buyers, sellers, tenants, landlords, and other clients through phone calls, emails, and messaging platforms. Coordinate appointments, property viewings, and follow-ups.

Property Listings: Prepare, update, and maintain property listings across relevant websites, social media platforms, and internal databases. Ensure that property information, photos, pricing, and availability are accurate and up to date.

Transaction Support: Assist with the preparation, organization, and processing of documents related to property sales, purchases, leases, and other real estate transactions. Coordinate with clients, agents, brokers, and other parties to ensure requirements are completed on time.

Scheduling & Coordination: Manage calendars and schedules for property viewings, meetings, inspections, client appointments, and other real estate activities.

Lead Management: Receive and organize inquiries and leads, maintain client databases, record follow-ups, and assist real estate agents in tracking prospective buyers, sellers, tenants, and landlords.

Administrative Support: A Prepare reports, presentations, correspondence, forms, and other documents as needed. Assist with day-to-day administrative tasks to support the real estate team.

Document & Record Keeping: Maintain organized and accurate digital and physical records of clients, property listings, contracts, transaction documents, and other real estate-related files.

Marketing Support: Assist in preparing property marketing materials, social media posts, listing descriptions, brochures, and other promotional materials.

Coordination with Third Parties: Communicate and coordinate with property owners, developers, banks, lawyers, contractors, photographers, and other service providers when necessary.

Qualifications & Requirements

Education: A college degree in Real Estate Management is highly preferred. Graduates of Business Administration or other related fields are also encouraged to apply.

Experience:

Fresh graduates: Applicants who graduated with a degree in Real Estate Management may be considered for the position even without prior work experience.

Other degree holders: Applicants with a degree in another field should have 2-3 years of relevant experience in real estate, leasing, property management, or administrative support.

Technical Skills: Proficient in Microsoft Office, particularly Word and Excel.

Communication Skills: Strong verbal and written communication skills, with the ability to communicate professionally with tenants, vendors, and property managers.

Organizational Skills: Highly organized, detail-oriented, and capable of managing multiple tasks, deadlines, and property-related records.

Problem-Solving: Able to identify issues, coordinate appropriate solutions, and follow through on tasks with minimal supervision.

Preferred Qualities

• Professional and customer-service oriented

• Detail-oriented and reliable

• Able to work independently and as part of a team

• Good time-management and follow-up skills

• Willing to learn and adapt to new property management systems and procedures

• Ability to maintain confidentiality and handle sensitive client and transaction information

• Results Oriented person