Sales Admin Specialist: Docs, Tasks & Email Mastery

Smartsourcing Inc.; Cebu City; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

Healthcare from Day 1 for you and your

Free lunch and barista-crafted coffee

Subsidized gym membership

5-day Christmas Leave

Job summary

Smartsourcing Inc. is seeking a full-time, onsite Sales Administrative Associate to support the team with back-end administrative tasks. You will organize, upload, and prepare property-related documents from PAR through Settlements for agents, buyers, and vendors.

The role focuses on managing a high-volume email inbox, updating tasks in Agentbox in real time, and ensuring records are accurate, up to date, and compliant with SLAs. A college-level education is preferred but not mandatory.

Qualifications

• College-level education preferred.
• Diploma or Bachelor's in Business Administration or related field advantageous.
• Experience in administrative support, sales support, documentation, or coordination roles.

Responsibilities

• Organise, upload, process, and maintain accurate property documents from PAR through to Settlements.
• Manage high-volume email requests (min 70 per day) and respond professionally.
• Regularly update assigned tasks in real time within Agentbox.
• Coordinate task requests across agents, support staff, and internal teams.
• Adhere to SLAs and turnaround targets for documents, tasks, and emails.
• Apply approved AI tools responsibly to improve efficiency and ensure accuracy.

Skills

Email management

Document handling

Records management

Task coordination

Client/vendor communication

AI tools familiarity

Education

Diploma or Bachelor’s degree in Business Administration or related field

College-level education preferred

Tools

Agentbox

AI tools

Job description

Smartsourcing Inc. is seeking a full-time, onsite Sales Administrative Associate to support the team with back-end administrative tasks. You will organize, upload, and prepare property-related documents from PAR through Settlements for agents, buyers, and vendors.

The role focuses on managing a high-volume email inbox, updating tasks in Agentbox in real time, and ensuring records are accurate, up to date, and compliant with SLAs. A college-level education is preferred but not mandatory.