Quotations & Projects Orchestrator

Outdesk.; Philippines; On-site; PHP 420,000 - 540,000; Full time

Benefits offered by this job

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

Job summary

Outdesk. is seeking an Operations & Estimation Assistant in the Philippines to support end-to-end quotation preparation, trade coordination, and project administration.

The role links site inspections to project execution, turning measurements into accurate commercial quotes and ensuring timely progression from quotation to delivery. You will collaborate with suppliers, installers, repairers, and freight providers to source materials, cost projects, and keep jobs on track while using Xero and

Qualifications

• Experience in quotation preparation, estimating, or project coordination.
• Ability to interpret site measurements, dimensions, and material requirements.
• Experience preparing quotes or costings with high numerical accuracy.
• Excellent written and spoken English aligned with professional standards.

Responsibilities

• Quotation Management: review site data to prepare client quotations using Xero and Monday.com.
• Trade Network Liaison: negotiate pricing with suppliers and contractors by phone and email.
• Supplier Coordination: source materials and services, compare pricing and delivery.
• Logistics Coordination: organise freight and delivery schedules within budgets.
• Project Workflow Management: maintain workflows in Monday.com with accurate status and quotes.
• Financial Administration: input and cross-reference project data in Xero.
• Costing & Data Verification: verify measurements and pricing before issuing quotes.
• Job Tracking: monitor active projects and follow up on requirements to keep moving.
• Stakeholder Communication: liaise with Australian suppliers, contractors, and internal teams.
• Problem Resolution: identify and resolve pricing, material, or logistics issues.

Skills

Quotation preparation

Estimating

Project coordination

Operational administration

Education

Bachelor's Degree (Industrial Engineering / Business Administration / Supply Chain Management / Construction Management)

Vocational Diploma or Short Course Certificate in Technical Operations / Estimating / Project Administration

Tools

Xero

Monday.com

Microsoft Excel

Microsoft Office 365

Job description

Outdesk. is seeking an Operations & Estimation Assistant in the Philippines to support end-to-end quotation preparation, trade coordination, and project administration.

The role links site inspections to project execution, turning measurements into accurate commercial quotes and ensuring timely progression from quotation to delivery. You will collaborate with suppliers, installers, repairers, and freight providers to source materials, cost projects, and keep jobs on track while using Xero and