Quotation & Estimating Support Coordinator – (1-2 yrs. experience)

Cooee Inc; Iloilo City; On-site; PHP 201,000 - 312,000; Full time

Job summary

Cooee Inc in Iloilo City is seeking a Quotation and Administration Coordinator to help manage quote requests, documents, and follow-ups across the company's New Zealand branches. You will work closely with estimators and operations managers to ensure quote details are complete, recorded correctly, sent to the right person, and followed up on time.

You will also assist with day-to-day administrative and business support tasks, HR and payroll activities, and coordination with clients and internal

Qualifications

• 1–2 years experience in quotation preparation, estimating support, sales administration, purchasing, construction support, or similar work.
• Exposure to quotations, costing, estimates, invoices, or purchase orders.
• Detail-oriented and comfortable managing documents, data, and administrative tasks.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.

Responsibilities

• Quotation and Sales Support: receive, enter, and manage quote requests and enquiries.
• Check client, site, scope, plans, and supporting information for completeness.
• Follow up missing information with clients, estimators, and operations managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals and other sources.
• Maintain accurate quote, lead, and follow-up records.
• Administration: provide general admin support and prepare reports and documentation.
• HR and Payroll Support: maintain training, PPE, and employee records; assist with timesheets and payroll.

Skills

Quotation preparation

Estimating support

Sales administration

Purchasing

Construction support

Tools

Microsoft Excel

Microsoft Word

Outlook

SharePoint

Job description

Day Shift | Full-time | Onsite

Role Snapshot

• 1–2 years experience in quotation preparation, estimating support, sales administration, purchasing, construction support, or similar work

• Exposure to quotations, costing, estimates, invoices, or purchase orders

• Comfortable coordinating with clients and internal teams for missing information and follow-ups

• Proficient in Microsoft Excel and Word

• Construction, engineering, scaffolding, or trade-services exposure is an advantage

About the Role

As a Quotation and Administration Coordinator, you will help manage quote requests, documents, andfollow-ups across the company's New Zealand branches. You will work closely with estimators and operations managers to make sure quote details arecomplete, recorded correctly, sent to the appropriate person, and followed up on time. You willalso assist with other day-to-day administrative and business support tasks.

What you'll be working on:

• Quotation and Sales Support

  • Receive, enter, and manage quote requests and enquiries.

  • Check that client, site, scope, plans, and supporting information are complete and correct.

  • Follow up missing information with clients, Estimators, and Operations Managers.

  • Assist with compiling, formatting, and emailing quotations.

  • Follow up issued quotes and record outcomes.

  • Monitor potential leads through tender portals, council websites, and other lead sources.

  • Contact prospective clients and assist with business development follow-up.

  • Maintain accurate quote, lead, and follow-up records.

• Administration

  • Provide general administration support across the business.

  • Prepare reports, correspondence, spreadsheets, and other documentation.

  • Maintain company records, registers, and systems.

• HR and Payroll Support

  • Maintain training, PPE, uniform, and employee records.

  • Assist with timesheet checking and payroll preparation.

  • Follow up missing or incorrect payroll information.

What we're looking for

• 1–2 years experience in quotation preparation, estimating support, sales administration, purchasing, construction support, or similar work

• Exposure to quotations, costing, estimates, invoices, or purchase orders

• Detail-oriented and comfortable managing documents, data, and administrative tasks.

• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.

• Good organizational, communication, and time management skills, with the ability to coordinate with different teams.

• Able to work independently while supporting the team with day-to-day quotation and administrative requirements.

• Experience in construction, scaffolding, engineering, or trade services is an advantagebut not required.

Iloilo Office: 2nd Floor Nelly Garden Building, E. Lopez St., Jaro, Iloilo City 5000