QuickBooks Bookkeeper VA

Tavor Perry; Toledo; Presencial; PHP 350.000 - 550.000; Jornada completa

Descripción de la vacante

Tavor Perry seeks an organized QuickBooks Accounts Receivable Specialist to tidy our books, fix invoicing errors, and clear outstanding balances ahead of year-end.

You will own monthly membership invoicing and AR reconciliation, and support the transition from QuickBooks Desktop to QuickBooks Online, while maintaining strict confidentiality and strong attention to accuracy.

Formación

• Proven experience in invoicing and accounts receivable management.
• Strong proficiency in QuickBooks Desktop and related cleanup tasks.
• Experience reconciling AR and clearing backlogs.
• Excellent written English and clear communication.
• Sensitive data handling and confidentiality compliance.

Responsabilidades

• Clean up QuickBooks Desktop files and correct invoicing errors.
• Partner with office manager to clear AR backlog before year-end close.
• Prepare and send monthly recurring membership invoices.
• Reconcile AR and resolve outstanding balances, credits and discrepancies.
• Apply payments and chase unpaid or mismatched accounts.
• Support migration from QuickBooks Desktop to QuickBooks Online; archive data.

Conocimientos

AR reconciliation

Invoicing

HIPAA compliance

Written English

Attention to detail

Communication skills

Problem solving

Herramientas

QuickBooks Desktop

QuickBooks Online

Screen-sharing tools

Descripción del empleo

Job Summary:

A messy receivables backlog is about to meet its match in a detail-driven QuickBooks Accounts Receivable Specialist, who will tidy our books, correct invoicing errors, and clear what is outstanding ahead of year-end close. You will own monthly membership invoicing and AR reconciliation, then support our move from QuickBooks Desktop to QuickBooks Online. A careful, confidential, and proactive bookkeeper who works comfortably alongside our office manager is the ideal fit.

Key Responsibilities:

• - Clean up QuickBooks Desktop files, including fixing invoicing errors and miscoded transactions
• - Partner with the office manager to clear the accounts receivable backlog before year-end close
• - Prepare and send monthly recurring membership invoices accurately and on time
• - Reconcile accounts receivable and resolve outstanding balances, credits, and discrepancies
• - Apply payments correctly and chase unpaid or mismatched accounts
• - Support the migration from QuickBooks Desktop to QuickBooks Online, including archiving historical data
• - Assist with a later data migration and charge cleanup in a new billing platform
• - Document cleanup steps and processes so the work can be repeated and reviewed easily
• - Treat all financial records and sensitive information with strict confidentiality

Mandatory Skills:

• - Strong proficiency in QuickBooks Desktop, including cleaning up and correcting existing records
• - Proven experience in invoicing and accounts receivable management
• - Experience reconciling AR and clearing backlogs
• - Comfort with screen-sharing and desktop access tools, along with a stable internet connection
• - Understanding of HIPAA and confidentiality requirements, and willingness to follow data privacy procedures
• - Strong analytical skills with excellent attention to accuracy
• - Excellent written English
• - Composed, thorough, and dependable without needing close direction
• - Strong communication skills

Preferred Skills:

• - Experience with QuickBooks Online and migrating from QuickBooks Desktop
• - Experience with subscription or membership-based billing
• - Experience with data migration, archiving, or large-scale file cleanup
• - Experience supporting year-end close
• - Background in professional services or small-practice bookkeeping
• - Practiced at keeping several deadlines on track while still hitting every one

Why Join Us:

Make a visible impact by turning a messy backlog into clean, reliable books. You will work directly with a supportive office manager on a project with a clear goal and a real path to a longer-term role. If you take pride in accurate, organized financial work, we would love to hear from you.