Accounts Receivable VA

VA Masters; Bislig; On-site; PHP 240,000 - 480,000; Full time

Job summary

vamasters, Inc. is seeking a detail-oriented QuickBooks Accounts Receivable Specialist to clean up records, correct invoicing errors, and clear AR backlog. You will own monthly membership invoicing, AR reconciliation, and assist the transition from QuickBooks Desktop to QuickBooks Online.

We value a discreet, proactive bookkeeper who collaborates with the office manager and maintains strict confidentiality with financial data. Strong communication and accuracy are essential for long-term value.

Qualifications

• Strong proficiency in QuickBooks Desktop for cleaning up and correcting records.
• Proven invoicing and accounts receivable management experience.
• Experience reconciling AR and clearing backlogs.
• Comfort with screen-sharing and desktop access tools; stable internet.
• Understanding of data privacy and confidentiality requirements.
• Strong analytical skills with high accuracy attention.
• Excellent written English and clear communication.
• Methodical, trustworthy and proactive without day-to-day direction.

Responsibilities

• Tidy QuickBooks Desktop files, fix invoicing errors and miscoded transactions.
• Partner with the office manager to clear AR backlog before year-end close.
• Prepare and send monthly recurring membership invoices accurately and on schedule.
• Reconcile accounts receivable and settle balances, credits, discrepancies.
• Apply payments correctly and follow up on unpaid or mismatched accounts.
• Support move from QuickBooks Desktop to QuickBooks Online and archive data.
• Assist with later data migration and charge cleanup in a new billing platform.
• Document cleanup steps so the work can be repeated and reviewed.
• Treat all financial records with strict confidentiality.

Skills

QuickBooks Desktop

Invoicing

Accounts receivable

AR reconciliation

Screen-sharing tools

HIPAA confidentiality

Analytical skills

Written English

Communication skills

Methodical mindset

Attention to accuracy

Tools

QuickBooks Online

Data migration

Job description

Job Summary:

Heading into year-end close, our books need a careful hand, and that hand belongs to a detail-driven QuickBooks Accounts Receivable Specialist who will clean up our records, correct invoicing errors, and clear our receivables backlog. You will own monthly membership invoicing and AR reconciliation, then support our move from QuickBooks Desktop to QuickBooks Online. A meticulous, discreet, and proactive bookkeeper who works well alongside our office manager is who we are looking for.

Key Responsibilities:

• Tidy up QuickBooks Desktop files, fixing invoicing errors and miscoded transactions
• Partner with the office manager to work through the accounts receivable backlog before year-end close
• Prepare and send monthly recurring membership invoices accurately and on schedule
• Reconcile accounts receivable and settle outstanding balances, credits, and discrepancies
• Apply payments correctly and follow up on unpaid or mismatched accounts
• Support the move from QuickBooks Desktop to QuickBooks Online, including archiving historical data
• Help with a later data migration and charge cleanup in a new billing platform
• Document cleanup steps and processes so the work can be repeated and reviewed with ease
• Treat all financial records and sensitive information with strict confidentiality

Mandatory Skills:

• Strong proficiency in QuickBooks Desktop, including cleaning up and correcting existing records
• Proven experience in invoicing and accounts receivable management
• Experience reconciling AR and clearing backlogs
• Comfort with screen-sharing and desktop access tools, plus a stable internet connection
• Understanding of HIPAA and confidentiality requirements, and willingness to follow data privacy procedures
• Strong analytical skills with excellent attention to accuracy
• Excellent written English
• Methodical, trustworthy, and effective without day-to-day direction
• Strong communication skills

Preferred Skills:

• Experience with QuickBooks Online and migrating from QuickBooks Desktop
• Experience with subscription or membership-based billing
• Experience with data migration, archiving, or large-scale file cleanup
• Experience supporting year-end close
• Background in professional services or small-practice bookkeeping
• Comfortable sequencing several deadlines at once and delivering each on schedule

Why Join Us:

Turn a messy backlog into clean, reliable books and see the difference your work makes. You will work directly with a supportive office manager on a project with a clear goal and a genuine path to a longer-term role. If you take pride in accurate, organized financial work, we would love to hear from you.