Purchasing Officer - Pasay City

Acestar International Service Corp.; Pasay; On-site; PHP 240,000 - 420,000; Full time

Job summary

Acestar International Service Corp. in Pasay City is seeking a Purchasing Officer to manage purchasing activities, coordinate with suppliers, and ensure timely, cost-effective acquisitions.

You will process purchase requests, source materials, negotiate terms, monitor orders, and maintain records and reports to support budget controls. Responsibilities include supplier evaluation, price comparisons, inventory monitoring, and collaborating with departments to prevent stockouts while ensuring

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• At least 2 years of experience in purchasing, procurement, or supply chain operations.
• Experience in supplier sourcing, quotation evaluation, and price negotiation.

Responsibilities

• Purchasing Operations: Process purchase requests and prepare purchase orders; source supplies, materials, equipment, and services; ensure timely approvals and deliveries.
• Supplier Coordination: Identify and evaluate potential suppliers; request and compare quotations; negotiate prices and payment terms; maintain vendor relationships.
• Cost and Inventory Monitoring: Monitor purchasing expenses; stay within budgets; coordinate stock levels and replenishment; prevent shortages.
• Documentation and Reporting: Maintain records of POs, quotations, invoices; prepare price comparison sheets and purchasing reports; update on pending purchases.

Skills

Purchasing

Procurement

Supplier Sourcing

Price Negotiation

Quotation Evaluation

PO Processing

Inventory Monitoring

Documentation

Reporting

Time Management

Education

Bachelor's degree in Business Administration / Supply Chain / Logistics

Tools

Microsoft Excel

Job description

PURCHASING OFFICER

Location: Pasay City
Employment Type: Full-Time
Industry: Logistics / Freight Forwarding

Job Overview

We are seeking an organized Purchasing Officer to handle purchasing activities, coordinate with suppliers, and ensure the timely and cost-effective acquisition of company requirements.

Key Responsibilities

1. Purchasing Operations

• Process purchase requests and prepare purchase orders.

• Source supplies, materials, equipment, and services needed by the company.

• Ensure purchases are properly approved and processed on time.

• Monitor pending orders and follow up on delivery schedules.

2. Supplier Coordination

• Identify and evaluate potential suppliers and service providers.

• Request and compare quotations based on price, quality, and delivery terms.

• Negotiate prices and payment terms with suppliers.

• Maintain good working relationships with existing vendors.

• Address supplier concerns involving delays, defective items, or incorrect deliveries.

3. Cost and Inventory Monitoring

• Monitor purchasing expenses and ensure purchases are within approved budgets.

• Recommend cost-effective purchasing options.

• Coordinate with concerned departments regarding stock levels and replenishment needs.

• Monitor frequently purchased items to prevent shortages.

4. Documentation and Reporting

• Maintain records of purchase orders, quotations, invoices, and delivery receipts.

• Prepare price comparison sheets and purchasing reports.

• Ensure procurement documents are complete and properly filed.

• Provide regular updates on pending and completed purchases.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.

• At least 2 years of experience in purchasing, procurement, or supply chain operations.

• Experience in supplier sourcing, quotation evaluation, and price negotiation.

• Knowledge of purchase order processing and inventory monitoring.

• Experience in logistics, freight forwarding, shipping, or transportation is an advantage.

• Proficient in Microsoft Office, particularly Excel.

• Strong negotiation, communication, and coordination skills.

• Organized, detail-oriented, and capable of handling multiple purchasing requests.

Skills and Competencies

• Purchasing and Procurement

• Supplier Sourcing and Coordination

• Price Negotiation

• Quotation and Cost Comparison

• Purchase Order Processing

• Inventory Monitoring

• Expense Monitoring

• Documentation and Reporting

• Microsoft Excel

• Time Management and Organization