Procurement Officer - Pasay City

Acestar International Service Corp.; Pasay; In loco; PHP 300.000 - 420.000; Tempo pieno

Descrizione del lavoro

Acestar International Service Corp. is seeking a detail-oriented Procurement Officer in Pasay City to manage purchasing, supplier sourcing, and procurement records. The role requires coordinating with departments, negotiating prices, and ensuring timely deliveries to support daily operations.

The ideal candidate will have 2+ years in procurement, strong Excel skills, and the ability to maintain accurate records while staying within budget and company policies. Logistics exposure is a plus.

Competenze

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• At least 2 years of relevant experience in procurement, purchasing, or supply chain operations.
• Experience in supplier sourcing, quotation evaluation, price negotiation, and purchase order processing.
• Familiarity with inventory monitoring and procurement documentation.
• Experience in logistics, freight forwarding, shipping, or transportation is an advantage.
• Proficient in Microsoft Excel.
• Strong negotiation, communication, and coordination skills.
• Highly organized, detail-oriented, and capable of handling multiple purchasing requests.
• Honest, responsible, and able to handle confidential purchasing and supplier information.

Mansioni

• Handle purchasing requests from different departments and ensure timely processing.
• Source materials, office supplies, equipment, spare parts, and other operational requirements.
• Prepare and process purchase orders based on approved requests.
• Ensure that purchases are aligned with company policies, approved budgets, and operational needs.
• Monitor pending orders and follow up on deliveries to avoid delays.
• Identify, evaluate, and maintain a network of reliable suppliers and service providers.
• Request quotations and compare prices, product specifications, quality, and delivery terms.
• Negotiate pricing, payment terms, and delivery arrangements with suppliers.
• Monitor supplier performance and address concerns involving product quality, pricing, or delivery.
• Maintain professional relationships with existing and potential vendors.
• Evaluate purchasing options to obtain competitive prices without compromising quality.
• Monitor procurement expenses and ensure purchases remain within approved budgets.
• Identify opportunities for cost savings and more efficient purchasing arrangements.
• Prepare price comparisons and purchasing recommendations for management approval.
• Coordinate with suppliers and concerned departments regarding delivery schedules.
• Verify delivered items against purchase orders, invoices, and delivery receipts.
• Report shortages, damaged items, incorrect deliveries, and other discrepancies.
• Coordinate with warehouse and administrative personnel regarding stock levels and replenishment requirements.
• Monitor frequently purchased items to prevent shortages.
• Maintain organized records of purchase requests, purchase orders, quotations, invoices, and delivery receipts.
• Ensure procurement documents are complete and properly filed.
• Prepare purchasing reports, supplier lists, and expense summaries.
• Monitor pending purchase orders and provide regular updates to management.
• Ensure procurement transactions are properly documented and traceable.

Conoscenze

Procurement management

Supplier sourcing

Price negotiation

Purchase order processing

Inventory monitoring

Budget monitoring

Excel

Communication

Coordination

Analytical skills

Formazione

Bachelor's degree

Strumenti

Excel

Descrizione del lavoro

PROCUREMENT OFFICER

Location: Pasay City
Employment Type: Full-Time
Industry: Logistics / Freight Forwarding

Position Overview

We are looking for a detail-oriented and organized Procurement Officer to manage the company's purchasing activities and ensure the timely acquisition of supplies, equipment, materials, and services needed for daily operations.

The successful candidate will be responsible for sourcing suppliers, requesting and evaluating quotations, negotiating prices, processing purchase requests, monitoring deliveries, and maintaining accurate procurement records. The role requires strong coordination skills and the ability to secure quality products and services at competitive costs.

Key Responsibilities

1. Purchasing and Procurement Operations

• Handle purchasing requests from different departments and ensure timely processing.
• Source materials, office supplies, equipment, spare parts, and other operational requirements.
• Prepare and process purchase orders based on approved requests.
• Ensure that purchases are aligned with company policies, approved budgets, and operational needs.
• Monitor pending orders and follow up on deliveries to avoid delays.

2. Supplier Sourcing and Management

• Identify, evaluate, and maintain a network of reliable suppliers and service providers.
• Request quotations and compare prices, product specifications, quality, and delivery terms.
• Negotiate pricing, payment terms, and delivery arrangements with suppliers.
• Monitor supplier performance and address concerns involving product quality, pricing, or delivery.
• Maintain professional relationships with existing and potential vendors.

3. Cost Monitoring and Budget Control

• Evaluate purchasing options to obtain competitive prices without compromising quality.
• Monitor procurement expenses and ensure purchases remain within approved budgets.
• Identify opportunities for cost savings and more efficient purchasing arrangements.
• Prepare price comparisons and purchasing recommendations for management approval.

4. Delivery and Inventory Coordination

• Coordinate with suppliers and concerned departments regarding delivery schedules.
• Verify delivered items against purchase orders, invoices, and delivery receipts.
• Report shortages, damaged items, incorrect deliveries, and other discrepancies.
• Coordinate with warehouse and administrative personnel regarding stock levels and replenishment requirements.
• Monitor frequently purchased items to prevent shortages.

5. Documentation and Reporting

• Maintain organized records of purchase requests, purchase orders, quotations, invoices, and delivery receipts.
• Ensure procurement documents are complete and properly filed.
• Prepare purchasing reports, supplier lists, and expense summaries.
• Monitor pending purchase orders and provide regular updates to management.
• Ensure procurement transactions are properly documented and traceable.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• At least 2 years of relevant experience in procurement, purchasing, or supply chain operations.
• Experience in supplier sourcing, quotation evaluation, price negotiation, and purchase order processing.
• Familiarity with inventory monitoring and procurement documentation.
• Experience in logistics, freight forwarding, shipping, or transportation is an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong negotiation, communication, and coordination skills.
• Highly organized, detail-oriented, and capable of handling multiple purchasing requests.
• Honest, responsible, and able to handle confidential purchasing and supplier information.

Skills and Competencies

• Procurement and Purchasing Management
• Supplier Sourcing and Evaluation
• Price Negotiation
• Quotation and Cost Comparison
• Purchase Order Processing
• Inventory and Stock Monitoring
• Delivery Coordination
• Budget and Expense Monitoring
• Procurement Documentation
• Microsoft Excel
• Communication and Coordination
• Analytical and Problem-Solving Skills