Purchasing Assistant

C2 M3 Properties Inc.; Pasig; On-site; PHP 180,000 - 360,000; Full time

Benefits offered by this job

Performance Bonus

Employee Recognition Program

Standard benefits as mandated by law

Job summary

A leading property management company in Metro Manila is seeking a Purchasing Assistant to support procurement operations. Key responsibilities include managing purchase orders, tracking deliveries, and maintaining supplier records to ensure efficient supply chain processes. Ideal candidates should possess a relevant diploma or degree and have 1-3 years of experience in procurement or purchasing roles. Proficiency in Microsoft Office and knowledge of ERP systems is highly advantageous. This position offers a full-time and on-site work environment.

Qualifications

• 1–3 years of experience in purchasing, procurement, or administrative support role preferred.
• Experience working with ERP systems is an advantage.
• Experience with ERP systems is an advantage.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Good negotiation and communication skills.
• Proficiency in Microsoft Office, especially Excel.
• Ability to work independently and as part of a team.

Responsibilities

• Prepare and issue purchase orders in accordance with company procedures.
• Verify purchase requisitions and ensure proper approvals are obtained.
• Monitor order status and follow up with suppliers to ensure timely delivery.
• Communicate with vendors regarding pricing, availability, and delivery schedules.
• Maintain accurate supplier information and documentation.
• Assist in obtaining quotations and comparing pricing options.
• Coordinate with warehouse and inventory teams to track stock levels.
• Ensure accurate filing of procurement documents and contracts.
• Assist in resolving discrepancies related to invoices, deliveries, or pricing.
• Prepare procurement reports and maintain purchasing records.
• Support the Purchasing Manager in vendor negotiations and cost analysis.
• Ensure compliance with procurement policies and procedures.

Skills

Strong organizational and time-management skills

Attention to detail and accuracy

Good negotiation and communication skills

Basic understanding of procurement and supply chain processes

Proficiency in Microsoft Office (especially Excel)

Ability to work independently and as part of a team

ERP systems

Education

Diploma or Bachelor’s degree in Business Administration, Supply Chain, Procurement, or related field

Tools

ERP systems

Job description

On-site - Pasig 1-3 Yrs Exp Diploma Full-time

Job Description

Employee Recognition and Rewards

Performance Bonus, Employee Recognition Program

Government Mandated Benefits

Standard benefits as mandated by law.

Purchasing Assistant supports the procurement function by processing purchase orders, maintaining supplier records, tracking deliveries, and ensuring the timely acquisition of goods and services. This role plays a key part in maintaining smooth supply chain operations while ensuring cost efficiency and compliance with company policies.

Key Responsibilities

1. Purchase Order Management

Prepare and issue purchase orders in accordance with company procedures.

Verify purchase requisitions and ensure proper approvals are obtained.

Monitor order status and follow up with suppliers to ensure timely delivery.

Communicate with vendors regarding pricing, availability, and delivery schedules.

Maintain accurate supplier information and documentation.

Assist in obtaining quotations and comparing pricing options.

3. Inventory & Documentation

Coordinate with warehouse and inventory teams to track stock levels.

Ensure accurate filing of procurement documents and contracts.

Assist in resolving discrepancies related to invoices, deliveries, or pricing.

4. Administrative Support

Prepare procurement reports and maintain purchasing records.

Support the Purchasing Manager in vendor negotiations and cost analysis.

Ensure compliance with procurement policies and procedures.

Qualifications

Education

Diploma or Bachelor’s degree in Business Administration, Supply Chain, Procurement, or related field.

Experience

1–3 years of experience in purchasing, procurement, or administrative support role preferred.

Experience working with ERP systems is an advantage.

• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Good negotiation and communication skills.
• Basic understanding of procurement and supply chain processes.
• Proficiency in Microsoft Office (especially Excel).
• Ability to work independently and as part of a team.

Working Conditions

Office-based role with occasional coordination with warehouse or suppliers.

May require multitasking and meeting tight deadlines.