Purchasing Officer (Onsite-Clark, Dayshift)

Jobs360; Philippines; On-site; PHP 335,000 - 614,000; Full time

Benefits offered by this job

Day 1 HMO Coverage

Fixed Weekends Off

Unlimited Barista Coffee

Free Parking & Shuttle

Premium Game Lounge

Social Passion Clubs (Photography, etc

Engaging Monthly Events

Referral Incentives

Statutory Benefits

Job summary

Shore360 is seeking a Purchasing Officer to coordinate day-to-day purchasing and supplier administration for Clark, Philippines. You will manage requisitions, POs, records, and supplier compliance while ensuring adherence to organizational policies and delegated authorities.

The role emphasizes procurement governance, data integrity, and cross-functional coordination across internal teams to meet operational needs with a focus on accuracy and timely fulfilment.

Qualifications

• Experience in purchasing, procurement administration, accounts payable, or a similar administrative role.
• Strong organisational skills with ability to manage competing priorities and deadlines.
• Attention to detail and accuracy.
• Strong written and verbal communication with internal/external stakeholders.
• Experience using procurement, finance, or ERP systems.
• Proficiency in Microsoft Office, especially Excel, Outlook and Word.

Responsibilities

• Process purchase requisitions and purchase orders in line with procurement procedures.
• Coordinate purchasing of goods and services to meet operational needs.
• Monitor orders, deliveries, and supplier performance for timely fulfilment.
• Respond to purchasing enquiries, guide internal stakeholders, and maintain records.
• Coordinate supplier onboarding and maintain supplier records; verify compliance documentation.
• Maintain procurement data within systems; manage supplier profiles and master data.
• Support purchasing workflows, system administration, and data integrity.
• Prepare routine procurement and expenditure reports; support audits and data analysis.
• Ensure purchasing activities comply with policies, procedures, and authorities; assist with governance and compliance monitoring.

Skills

Procurement processes

Supplier management

Records and documentation

MS Office (Excel/Outlook/Word)

Communication skills

Tools

ERP systems

Job description

Purchasing Officer (Onsite-Clark, Dayshift)

About the job Purchasing Officer (Onsite-Clark, Dayshift)

About Shore360: Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

About the role:

As a Purchasing Officer, you'll coordinate day-to-day purchasing, manage supplier administration and compliance, and be a key point of contact for procurement enquiries. You'll support supplier onboarding, keep accurate procurement records, and make sure purchasing follows organisational policies and delegated authorities.

Purchasing operations

• Process purchase requisitions and purchase orders in line with procurement procedures
• Coordinate the purchasing of goods and services to meet operational needs
• Monitor orders, deliveries, and supplier performance to ensure timely fulfilment
• Respond to purchasing enquiries, guide internal stakeholders, and maintain accurate purchasing records

Supplier administration and compliance

• Coordinate supplier onboarding and maintain supplier records
• Collect, verify, and monitor supplier compliance documentation
• Support supplier communications and maintain positive stakeholder relationships

Procurement systems administration

• Maintain procurement and supplier data within organisational systems
• Manage supplier profiles, purchasing catalogues, and procurement master data
• Support purchasing workflows, system administration, and data integrity

Reporting and analysis

• Prepare routine procurement and expenditure reports
• Maintain procurement registers and support reporting, audits, and data analysis
• Provide accurate procurement information to support decision-making

Compliance, governance, and improvement

• Make sure purchasing activities comply with policies, procedures, and delegated authorities
• Maintain procurement records and support audits and compliance reviews
• Assist with procurement governance and compliance monitoring
• Identify opportunities to improve procurement processes and systems, and contribute to initiatives that boost efficiency, compliance, and service delivery

What you'll bring:

• Demonstrated experience in purchasing, procurement administration, accounts payable, or a similar administrative role
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines
• A high level of attention to detail and accuracy
• Strong written and verbal communication skills
• The ability to build and maintain effective working relationships with internal and external stakeholders
• Experience using procurement, finance, or ERP systems
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
• The ability to work independently while contributing positively to a team

Nice to have:

• Knowledge of procurement principles and purchasing controls
• Experience maintaining supplier compliance records and procurement data
• Accounts payable knowledge, such as invoice processing, purchase order matching, and supplier statement reconciliation

Requirements:

• NDIS Orientation Module, Quality, Safety & You
• Police Check

Shore Xtra Perks

• Day 1 HMO Coverage
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays