Accounts Payable Officer (Onsite, AU/NZ experience required)

JOBS360; Mabalacat; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Day 1 HMO Coverage

Fixed Weekends Off

Unlimited Barista Coffee

Free Parking & Shuttle

Premium Game Lounge

Social Passion Clubs

Engaging Monthly Events

Referral Incentives

Statutory Benefits

Job summary

Shore360 is seeking an Accounts Payable Officer to reconcile banking for stores and manage domestic expenses and stock invoices on behalf of a well-known New Zealand retailer. The role includes processing invoices, vendor paperwork, bank reconciliations, and payment scheduling.

Daily tasks cover accounts payable and receivable duties, credit control for aged balances, and ensuring timely payments, with additional responsibilities in stationery and office supplies.

Qualifications

• Minimum 1 year of experience in a similar role.
• Strong knowledge of the Microsoft Office package.
• Excellent verbal and written communication; ability to relate to a variety of personalities.

Responsibilities

• Process and file invoices daily.
• Follow company policy on vendor paperwork and bank account details to reduce fraud risk.
• Reconcile creditor statements and prepare payment schedules.
• Upload payment instructions to the bank and ensure invoices are paid by due dates.
• Handle creditor enquiries and resolve pricing/quantity issues on stock invoices.
• Match store takings to bank funds and reconcile receivables monthly.
• Process customer webstore refunds and post refunds when needed.
• Order and replenish store and office supplies.

Skills

Microsoft Office

Job description

About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Client's Business:

Our client is a well-known New Zealand fashion retailer that has been dressing Kiwis for over 100 years, with more than 60 stores nationwide and a thriving online presence. They are looking for a detail-focused Accounts Payable Officer to reconcile banking from all stores and to process and pay all domestic expenses and domestic stock invoices.

What you'll do:

Accounts Payable (domestic expenses and stock)

• Process and file invoices daily
• Follow company policy on new vendor paperwork and changes to bank account details, keeping records accurate to reduce fraud risk
• Reconcile creditor statements
• Prepare payment schedules, upload them to the bank, and make sure all invoices are paid by their due dates
• Handle creditor enquiries
• Follow up and resolve pricing and quantity issues on stock invoices
• Review the Creditors Aged Trial Balance monthly and explain any amounts outstanding for 30 days or more

Accounts Receivable

• Match store takings and transactions to funds received in the bank daily, and investigate and resolve any discrepancies
• Prepare ad hoc customer invoices when required, and reconcile receivable accounts monthly
• Process customer webstore refunds, including posting refund journals in Ontempo when Customer Services is unable to

Stationery and office supplies

• Fulfil store stationery requests and maintain the online ordering portal
• Order and replenish Support Office and store supplies weekly or as needed

Other

• Carry out other corporate duties as required
• Support a safe working environment: report hazards, incidents, and near misses, take part in safety checks, and follow all health, safety, and well-being policies
• Follow company policies, procedures, and the Code of Conduct, and take ownership of operational, financial, and people-related processes in your role

Who you'll work with: the senior leadership team, Support Office team members, retail store teams, and external suppliers.

What you'll bring:

• A minimum of 1 year of experience in a similar position
• Strong knowledge of the Microsoft Office package
• Strong verbal and written communication, with the ability to relate to a variety of personalities
• Initiative: proactive in improving your own work patterns, processes, and procedures, and able to spot issues and put the right solution in place
• Strong attention to detail, because processing accuracy is crucial in this role
• A team-first attitude: you contribute well and help teammates when needed

Shore Xtra Perks

• Day 1 HMO Coverage
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays